User guide — Business plan

The standard for multi-site chains. This guide describes the 34 modules included in the Business plan.

Contents

• Getting started
• Dashboards : Dashboard, My dashboard
• Point of sale : POS
• Steering : Alerts, Notifications, Forecasting, Reporting, Analytics
• Master data : Sites, Multi-site comparison, Business sectors, Multi-sector, Catalogue
• Stock : Stock, Transfers, Stocktakes
• Purchasing : Purchase orders, Suppliers, Procurement, Tenders
• Sales & customers : Invoicing, Quotes, Sales targets, Objectives per rep, Customer CRM, Customer contracts, Promotions, Field dashboard
• Finance : Department budgets
• HR & talent : Human resources, HR planning, Training, Employee portal
• Administration : Settings

Getting started

Accessing MasterStock-PRO

MasterStock-PRO runs in your web browser (a recent version of Chrome, Edge, Firefox or Safari). There is nothing to install. Open the sign-in address you were given, then the Sign in tab.

Creating your account and starting your trial

1. On the sign-in screen, choose the Sign up tab.
2. Enter your Full name, your Email address, your Company (optional) and your Business sector.
3. Enter the Number of sites to include, then choose Your plan and the billing period (Monthly or Annual). The total after the trial is shown below the plans.
4. Choose a password (at least 6 characters), confirm it, then tick the box to accept the trial terms.
5. Click Create my account. You are taken to Stripe's secure payment page. Your bank card is requested, but you are not charged during the 14-day trial.
6. Once you confirm, the message Your trial is active appears. Your workspace is ready.

If you leave the payment page before the end, sign in again and click Continue with Stripe.

Your plan: Business

Signing in and signing out

• Sign in: enter your email address and password, then click Sign in.
• Sign out: click your name at the top right, then Sign out.

Forgotten password

1. On the sign-in screen, click Forgot password?.
2. Enter your email address and click Send the link.
3. Open the email you receive (check your spam folder too) and click Choose a new password.
4. Enter and confirm your new password, then click Save password. You are signed in.

The link is valid for a limited time and works only once. Open it in the browser where you made the request.

Finding your way around

• The side menu (on the left) groups modules by theme. It shows your Plan and the number of modules included. The arrow at the top of the menu collapses it to save space.
• The top bar offers:
  • global search (Search…, shortcut Ctrl + K or ⌘ K) to open a module or find an item;
  • the site selector (All sites or a specific site), which filters the screens that support it;
  • the notifications and alerts bell;
  • the language selector (French, English, Arabic);
  • your personal menu: My profile, Settings, Sign out.

Modules not included in your plan

A module that is not part of your plan shows the Locked module screen, with the plan that unlocks it. The Débloquer (Unlock) button opens the plan grid. To change plans, contact us. The change is applied to your subscription and your billing.

Your subscription

• Your plan and number of sites are the ones you chose at sign-up. You can see them in Settings.
• Stripe issues an invoice at each due date (monthly or annual).
• For any question about billing, changing plans or cancelling, contact support at the address shown in the application.

Dashboards

Dashboard

Menu : Dashboards › Dashboard · Included from the Essential plan

What this module is for

The General Dashboard gives you, on a single page, an overall view of your stock management: stock value, alerts, pending orders, transfers between sites and recent movements. It is for anyone who wants to see the state of stock at a glance before going into the details of other modules.

What you see on screen

• En-tête (Header): the title, the active sector and site if selected, the period selector (7 j (7 d), 30 j (30 d), 3 mois (3 months)), a Filtré (Filtered) badge when a sector or site is chosen, and the label Données réelles (Real data).
• Première rangée d'indicateurs (First row of indicators):
  • Active sites, with the number of references;
  • Stock value, with the label Across all sites or Périmètre filtré (Filtered scope);
  • Stock alerts (products with low stock or out of stock), with the number of stockouts;
  • Alertes péremption (Expiry alerts), with the number of critical alerts.
• Deuxième rangée d'indicateurs (Second row of indicators):
  • Pending orders, with the amount still to be received;
  • Monthly movements, calculated over the chosen period;
  • Valeur en transit (Value in transit), with the number of transfers in progress;
  • Transferts en retard (Late transfers), compared with the number of transfers in progress.
• Graphique des mouvements (Movements chart): Inbound, Outbound, Transfers and Ajustements (Adjustments) bars over the chosen period, with a Voir le stock (View stock) link.
• Stock by sector: a ring chart of stock value by sector. When a sector is active, it becomes Stock by site.
• Recent movements: the last six movements (product, site, date, quantity, type), with a View all link.
• Stock alerts: the first five alerts with their level (Critique (Critical), Élevé (High), Moyen (Medium), Faible (Low)). The counter to the right of the title opens the alert centre.
• Top moving products: the seven products with the most stock, with a Détail (Details) link.

Common tasks

View activity over a period

1. Click 7 j (7 d), 30 j (30 d) or 3 mois (3 months) at the top right.
2. Read the Monthly movements indicator and the movements chart, which update.
3. Hover over a bar in the chart to see the exact quantities.

Narrow the view to a sector or site

1. Choose a sector or site in the application's top bar.
2. The dashboard recalculates for that scope and shows the Filtré (Filtered) badge.
3. Click the site name in the subtitle to open its record.

Handle an alert

1. Find the alert in the Stock alerts block.
2. Click it to open the alert centre.

Good to know

• Figures are calculated live from your stock, purchases and transfers.
• Alerts cover four situations: Rupture de stock (Stockout), Critical threshold, Overstock and Péremption proche (Expiry approaching).
• Orders counted as "pending" are those ordered, confirmed or partly received. Cancelled transfers are not counted.
• The Top moving products ranking is based on current stock quantity.
• If loading fails, a message appears with a Réessayer (Retry) button.

My dashboard

Menu : Dashboards › My dashboard · Included from the Essential plan

What this module is for

My KPIs is your personal dashboard. You pin only the indicators you care about (stock, purchasing, transfers, alerts, suppliers) and arrange them in the order you want. Each indicator is also a shortcut to the matching module.

What you see on screen

• Header: the label Tableau de bord personnel (Personal dashboard), the My KPIs title and the number of Indicateurs épinglés (Pinned indicators) displayed.
• Buttons: Catalogue and Personnaliser (Customise) in normal mode; Réinitialiser (Reset), Ajouter indicateurs (Add indicators) and Save in customisation mode.
• Context banner: when a sector or site is selected, the Données pour : (Data for:) line reminds you of the scope.
• Indicator grid: one card per indicator with its value, title, subtitle and, depending on the case, a progress bar, a badge (Urgent, Critique (Critical), Action requise (Action required), OK, Prioritaire (Priority)…) and a 7-day trend line (–7j (–7d) to Auj. (Today)).
• Help at the bottom of the page: a reminder that you can click an indicator, with the Personnaliser la disposition (Customise layout) link.

The available indicators are:

• Stock: Stock value, Références actives (Active items), Ruptures de stock (Stockouts), Stocks critiques (Critical stock), Surstocks (Overstock);
• Purchasing: Pending orders, Valeur commandée (Ordered value), Commandes totales (Total orders), Commandes reçues (Orders received);
• Transfers: Transferts actifs (Active transfers), Transferts urgents (Urgent transfers), Valeur en transit (Value in transit);
• Alerts: Alertes actives (Active alerts), Alertes critiques (Critical alerts);
• Suppliers: Fournisseurs actifs (Active suppliers), Note fournisseurs (Supplier rating);
• Performance: Taux de stock normal (Normal stock rate), Inventaires planifiés (Scheduled stocktakes).

Common tasks

Choose the indicators to display

1. Click Catalogue (or Ajouter indicateurs (Add indicators) in customisation mode).
2. In the Catalogue des indicateurs (Indicator catalogue) window, filter by category (All, Stock, Purchasing, Transfers, Alerts, Suppliers, Performance) or use Rechercher un indicateur... (Search an indicator...).
3. Click a card to select or deselect it. You can also use Tout sélectionner (Select all) or Tout désélectionner (Deselect all).
4. Confirm with Appliquer (Apply).

Rearrange or remove indicators

1. Click Personnaliser (Customise).
2. On each card, use the left and right arrows to move it.
3. Click the red pin to remove the indicator.
4. Click Save. A message confirms that your preferences are saved.

Go back to the default selection

1. Click Personnaliser (Customise).
2. Click Réinitialiser (Reset).

Open the module linked to an indicator

1. Outside customisation mode, click the indicator card.
2. The matching module opens (stock, purchasing, transfers, alerts, suppliers or stocktakes).

Good to know

• By default, eight indicators are pinned: stock value, stockouts, critical stock, pending orders, ordered value, active transfers, active alerts and critical alerts.
• Your layout is saved on the computer and browser you are using.
• The Taux de stock normal (Normal stock rate) turns green above 80%, orange between 60 and 80%, and red below.
• The stock and alert indicators follow the selected sector and site.
• If no indicator is pinned, the Ouvrir le catalogue (Open the catalogue) button lets you add some.

Point of sale

POS

Menu : Point of sale › POS · Included from the Business plan

What this module is for

The Point of sale is a checkout area kept separate from stock management. Sales staff scan or select products, take payment from customers, put tickets on hold, then close the till at the end of the day. The catalogue comes from the site's stock.

What you see on screen

• Écran de verrouillage (Lock screen): when it opens, the Déverrouiller la caisse (Unlock the till) page asks for the Mot de passe du compte (Account password) of the signed-in user. The links Retour à la gestion (Back to management), Sign out and Gestion du stock (Stock management) let you leave.
• En-tête (Header): the date, the active sector and site, the tabs Ticket, Pending, Historique (History), Clôture (Closing), the Verrouiller la caisse (Lock the till) padlock, the exit button back to management, and the Plus (More) menu.
• Catalogue (à gauche) (Catalogue, on the left): the field Scanner un code-barres ou rechercher… (Scan a barcode or search…), the product families and one tile per product (reference, name, price, remaining stock; Out of stock if stock is zero).
• Ticket en cours (à droite) (Current ticket, on the right): the lines, Total HT (Total excl. tax), TVA (VAT), Remise (Discount, 0 to 20%), Amount due, the Quantity keypad, the payment methods Cash, Carte (Card), Chèque (Cheque), Mixte (Mixed) and the Take payment button.
• Menu Plus (More menu): Session de caisse (Till session), Statistics, Caissiers (Cashiers), Sites, Fidélité (Loyalty), Promotions, Alerts, Préférences (Preferences).

Common tasks

Serve a customer

1. Scan the barcode (or type a reference and press Enter), or tap the product tile.
2. Adjust quantities with + / –, or select a line, type the quantity on the keypad and click Valider (Confirm).
3. Choose a Remise (Discount) if needed.
4. Choose the payment method. For Cash, enter the Montant reçu… (Amount received…) or tap a quick amount: the À rendre (Change due) amount appears.
5. Click Take payment. The Dernier ticket (Last ticket) block appears with Imprimer le ticket (Print ticket).

Put a ticket on hold and resume it

1. In the current ticket, click Pending.
2. Later, open the Pending tab and click Reprendre (Resume). The current ticket must be empty.
3. The Imprimer la liste (Print list) button prints the list of baskets to resume.

View the history

1. Open the Historique (History) tab.
2. Choose the period (Jour (Day), 7 jours (7 days), 30 jours (30 days), Tout (All)) and the site.
3. Read Encaissé TTC (Collected, incl. tax), Average basket and the Cash share.
4. Expand a ticket to see its details and click Réimprimer (Reprint). The CSV button exports the list.

Close the till

1. Open the Clôture (Closing) tab. The Résumé (Summary) step shows the day's sales, the Paniers restés en attente (Baskets still on hold), the Modes de paiement (Payment methods), the CA par heure (Revenue per hour) and the Top produits (Top products).
2. Click Passer au comptage (Go to counting), then enter the number of notes and coins in Comptage par coupure (Count by denomination). The Écart (Difference) is calculated.
3. Click Générer le rapport (Generate report), and add Notes de clôture (Closing notes) if needed.
4. Print the rapport détaillé (detailed report) or the Ticket de synthèse fin de journée (End-of-day summary ticket), export the tickets as CSV, or enter the manager's address and click Envoyer (Send).
5. Finish with Clôturer & télécharger le rapport (Close & download report).

Good to know

• The till stays unlocked only in the current browser tab.
• An out-of-stock product cannot be added. The quantity is limited to the available stock.
• Till difference: green if it is below €0.50 (Caisse parfaitement équilibrée (Till perfectly balanced)), orange for a Excédent de caisse (Till surplus), red for a Déficit de caisse (Till shortfall).
• In Préférences (Preferences), you set automatic printing, ticket width, number of copies, the Seuil d'alerte d'écart de caisse (Till difference alert threshold) and the manager's address. Above the threshold, you are asked to confirm before the end-of-day ticket is printed.
• The Session de caisse (Till session), Statistics, Caissiers (Cashiers), Sites, Fidélité (Loyalty), Promotions and Alerts panels currently show sample data.

Steering

Alerts

Menu : Steering › Alerts · Included from the Starter plan

What this module is for

The Centre d'alertes (Alert centre) brings together everything that needs action in one place: products below threshold or out of stock, overstock, upcoming expiry dates, late transfers and licences nearing expiry. It is designed for stock managers and site managers, who handle the alerts one by one.

What you see on screen

• En-tête (Header): the title, the active site if there is one, and the Tout traiter (Resolve all), Générer bons de commande (Generate purchase orders) and Configurer alertes (Configure alerts) buttons.
• Indicateurs (Indicators): Alertes critiques (Critical alerts), Non traitées (Unresolved), Traitées (Resolved) and Alertes totales (Total alerts).
• Onglets (Tabs): All, Stock, Licenses, Transfers, Système (System), each with its number of unresolved alerts.
• Options d'affichage (Display options): the Afficher tout (Show all) / Masquer traitées (Hide resolved) button and the sort options Sévérité (Severity), Récentes (Recent), Non traitées (Unresolved). When sorted by severity, a line sums up the number of alerts per level.
• Liste des alertes (Alert list): for each alert, the title, the level (Critique (Critical), Élevé (High), Moyen (Medium), Faible (Low)), the category, the label Alerte auto (Automatic alert) for threshold alerts, the site, the reference and the figures (current stock, minimum threshold, maximum, expiry date, expected arrival date, etc.).
• Boutons par alerte (Alert buttons): Commander (Order), Suivre (Track) or Renew depending on the case, then Marquer traité (Mark as resolved).

Common tasks

Handle an alert

1. Read the alert details.
2. Click the action button: Commander (Order) opens stock, Suivre (Track) opens transfers, Renew opens clients and licences.
3. Once the problem is fixed, click Marquer traité (Mark as resolved). The alert shows Traité (Resolved). The reopen button lets you undo this.
4. To clear everything at once, click Tout traiter (Resolve all).

Prepare purchase orders for missing products

1. Click Générer bons de commande (Generate purchase orders).
2. Sélection (Selection) step: tick the products to order and adjust the quantities with − and + (in steps of 10). The Total estimé (HT) (Estimated total, excl. tax) updates.
3. Click Réviser (Review).
4. Révision (Review) step: lines are grouped by supplier. Choose Urgent or Normal, enter the Date de livraison souhaitée (Requested delivery date) and the Notes / Instructions.
5. Click Générer … bon(s) de commande (Generate … purchase order(s)). The Confirmation step shows the reference, the number of suppliers, the lines and the Total TTC (Total incl. tax).

Set up notifications

1. Click Configurer alertes (Configure alerts).
2. For each group (stock, licences, transfers, orders, system), turn Email and In-app on or off.
3. Confirm with Save.

Good to know

• Alerts are calculated from your real data and follow the selected sector and site.
• A late transfer is Critique (Critical) from 5 days, Élevé (High) from 2 days, and Moyen (Medium) below that.
• The Licenses tab flags licences that expire within 45 days.
• The quantities suggested for purchase orders are at least the minimum threshold, with a target of three times that threshold. A product with zero stock is marked URGENT.
• In the current version, generated orders are not saved in the Purchasing module, the Traité (Resolved) status is not kept after the page reloads, and notification settings are not kept.

Notifications

Menu : Steering › Notifications · Included from the Starter plan

What this module is for

The Centre de notifications (Notification centre) shows the full history of the application's notifications: stock, purchasing, transfers, licenses and system. This is the page that opens when you click View history from the bell in the top bar. It lets you find a past notification, mark it as read and open the related screen.

What you see on screen

• Header: the Notifications title, the number of unread notifications and the total, and the Tout marquer lu (Mark all as read) button (if any are still unread) and the Réinitialiser (Reset) button.
• Counters: Non lues (Unread), Critiques (Critical), Avertissements (Warnings) and Informations (Information).
• Filter column:
  • Filtres (Filters): All, Non lues (Unread), Critiques (Critical), Lues (Read), each with its count;
  • Category: All, Stock, Purchasing, Transfers, Licenses, Système (System).
• Notification list: grouped by date (Aujourd'hui (Today), Hier (Yesterday), Il y a … jours (… days ago), then the full date). Each notification shows its text, its level (Critique (Critical), Warning, Info), the time, the category and, if it is unread, a coloured dot and the Marquer lu (Mark as read) button.

Common tasks

View a notification and open the related screen

1. Find the notification in the list.
2. Click it: it is marked as read and the matching screen opens (stock, purchasing, transfers, licenses…).

See only what matters

1. In Filtres (Filters), click Non lues (Unread) or Critiques (Critical).
2. If needed, also choose a Category, for example Transfers.
3. Go back to All to see the full list again.

Mark notifications as read

1. Click Marquer lu (Mark as read) on a notification to mark it without opening it.
2. Or click Tout marquer lu (Mark all as read) at the top of the page.

Start over

1. Click Réinitialiser (Reset).
2. All notifications become unread again.

Good to know

• Notifications are generated from your data: stock levels, supplier orders, transfers, licenses and license requests.
• A read notification stays visible, greyed out; use the Non lues (Unread) filter to hide it.
• The "read" status is saved on the computer and browser you are using.
• If nothing matches the filters, the page shows Aucune notification (No notifications).

Forecasting

Menu : Steering › Forecasting · Included from the Business plan

What this module is for

Prévisions & Réapprovisionnement (Forecasts & Replenishment) calculates, for each product, how many days of stock you have left and how much to order. The calculation uses your actual outbound movements over the last 30 days, your thresholds and your suppliers' delivery lead times. It is designed for buyers and stock managers who prepare orders.

What you see on screen

• En-tête (Header): the recalculate button, Exporter en PDF (Export to PDF) and Créer commandes groupées (Create grouped orders).
• Contexte actif (Active context): when a sector or site is selected, it is shown with the number of references analysed.
• Indicateurs (Indicators): Critiques (Critical: stockout or lead time exceeded), À surveiller (To watch: under twice the supplier lead time), À commander (To order) and Valeur totale estimée (Estimated total value).
• Filtres et tri (Filters and sorting): the Toutes urgences (All urgency levels) list (Critique (Critical), Élevé (High), Moyen (Medium), OK), the All sites list, and the sort options Urgence (Urgency), Jours restants (Days remaining), Qté à commander (Qty to order).
• Tableau (Table): Product, Site, Current stock, Sorties 30j (Outbound 30 d), Consommation/j (Usage/day), Jours restants (Days remaining), Délai fournisseur (Supplier lead time), Point de commande (Reorder point), Qté recommandée (Recommended qty, with an Commander (Order) button or the label Stock suffisant (Sufficient stock)), Valeur estimée (Estimated value), Supplier and Urgence (Urgency).
• Légende (Legend): a reminder of the colour rules below the table.

Common tasks

Find the products to order first

1. Leave the sort on Urgence (Urgency), or choose Jours restants (Days remaining).
2. If needed, filter on Critique (Critical) or on a site.
3. Read the Qté recommandée (Recommended qty) and Valeur estimée (Estimated value) columns.

View a product's details

1. Click the product row.
2. The window shows Current stock, Stock minimum (Minimum stock), Stock maximum (Maximum stock), Sorties 30 jours (Outbound 30 days), Jours de stock restants (Days of stock remaining) and Délai fournisseur (Supplier lead time), plus a Niveau de stock (Stock level) bar with the minimum threshold.
3. Read the recommendation (quantity, estimated value, suggested supplier).
4. Click Ouvrir Achats (Open Purchasing) to place an order, or Close.

Print the list of requirements

1. Set the filters for the selection you want.
2. Click Exporter en PDF (Export to PDF). Only references that need ordering are included.
3. If nothing opens, allow pop-up windows in your browser and try again.

Good to know

• Consommation/j (Usage/day) = outbound movements over the last 30 days divided by 30.
• Point de commande (Reorder point) = usage per day × supplier lead time + minimum threshold.
• Qté recommandée (Recommended qty) = twice the reorder point, minus current stock.
• Critique (Critical) urgency: zero stock, or days remaining below the supplier lead time. Élevé (High): less than twice that lead time. Moyen (Medium): stock below the minimum threshold.
• If no lead time is set for the supplier, a lead time of 3 days is used.
• The Commander (Order) and Créer commandes groupées (Create grouped orders) buttons open the Purchasing module, where you enter the order.

Reporting

Menu : Steering › Reporting · Included from the Essential plan

What this module is for

Reporting & Dashboards brings together the indicators for your stock, movements, sites and suppliers, calculated from your data. Use it to analyse performance, value your stock and produce PDF, Excel or CSV reports for management or accounting.

What you see on screen

• Header: the recalculation button, Export global (Global export) and Export (menu Export PDF / Export Excel).
• Indicators: Valeur stock FIFO (FIFO stock value), Turnover rate, Coverage days and Service level, followed by the calculation date, the number of movements and, where relevant, late transfers.
• Tabs:
  • Rapport mensuel (Monthly report): expandable sections (Indicateurs clés du mois (Key indicators of the month), Évolution des métriques clés mois par mois (Month-by-month trend of key metrics), Mouvements de stock — 6 mois glissants (Stock movements — rolling 6 months), Répartition par secteur (Breakdown by sector), Supplier performance, Recommandations (Recommendations)) and the Exporter PDF (Export PDF) button;
  • Vue d'ensemble (Overview): Mouvements mensuels (entrées/sorties) (Monthly movements, in/out), Valeur du stock par site (Stock value by site), Répartition par secteur (Breakdown by sector), Statistiques clés par secteur (Key statistics by sector);
  • Tendances 30j (30-day trends): Évolution valeur 30j (30-day value change), Total entrées 30j (Total inbound, 30 days), Total sorties 30j (Total outbound, 30 days), Flux net 30j (Net flow, 30 days), the stock value curve, Top produits mouvementés (Top moving products) (ranked by Mouvements (Movements), Orders or Valeur € (Value €)), Scorecard fournisseurs (Supplier scorecard), Commandes par fournisseur (Orders by supplier) and Radar de performance (Performance radar);
  • KPIs by site: one card per site (Turnover rate, Jours couverture (Coverage days), Références au seuil (References at threshold), Précision stock (Stock accuracy)) and the Comparaison multi-sites (Multi-site comparison) table;
  • Rentabilité stock (Stock profitability): Valeur immobilisée (Tied-up value), Sorties 30 jours (Outbound, 30 days), Rendement mensuel (Monthly yield), Sites à rotation lente (Slow-moving sites), one chart per site, the Détail par site (Details by site) table and the Exporter le comparatif PDF (Export comparison PDF) button;
  • Stock valuation: one card per valuation method, with its value and its change over 30 days, and a comparison chart;
  • Forecasts: the Réel (Actual) / Prévision (Forecast) curve of stock value and the next three projected months.

Common tasks

Export the report on screen

1. Open the tab you want.
2. Click Export, then Export PDF (paginated report) or Export Excel (5 data tabs).

Build a custom export

1. Click Export global (Global export).
2. Modules step: tick the blocks to include (KPIs globaux (Global KPIs), Mouvements mensuels (Monthly movements), Performance par site (Performance by site), Rentabilité du stock par site (Stock profitability by site), Stock by sector, Valorisation stock (Stock valuation), Supplier performance, Alertes stock (Stock alerts), KPIs détaillés / site (Detailed KPIs / site)), or use Tout sélectionner (Select all) / Tout effacer (Clear all).
3. Click Suivant (Next).
4. Format & Export step: choose PDF, Excel or CSV, and check the summary.
5. Click Générer l'export (Generate export).

Compare site profitability

1. Open Rentabilité stock (Stock profitability).
2. Read the Status column of the Détail par site (Details by site) table.
3. Click Exporter le comparatif PDF (Export comparison PDF) to share it.

Good to know

• Rendement (Yield) = value taken out of stock over 30 days ÷ tied-up value. Above 20%: Rentable (Profitable); between 8 and 20%: À surveiller (To watch); below 8%: Immobilisé (Tied up).
• Références au seuil (References at threshold): Bon (Good) from 95%, Moyen (Average) from 88%, Faible (Low) below.
• The forecast extends the trend of the last 3 months. Without enough history, no month is projected.
• Reports cover all your sites.

Analytics

Menu : Steering › Analytics · Included from the Business plan

What this module is for

The Tableau de bord analytique (Analytics dashboard) compares two periods (one month or quarter against another) and ranks your business sectors by performance. It is designed for managers who want to measure change: stock value, movements, orders, service level, suppliers.

What you see on screen

• Bandeau de contexte (Context banner): when a sector or site is selected, it is shown with the note KPIs, mouvements et comparaisons filtrés pour ce contexte. (KPIs, movements and comparisons filtered for this context.)
• Onglets (Tabs): Comparaison périodes (Period comparison) and Performance par secteur (Performance by sector), which becomes Secteur : … (Sector: …) when a sector is active.
• Comparaison périodes (Period comparison):
  • two lists, Période A (référence) (Period A, reference) and Période B (comparaison) (Period B, comparison): months from October 2025 to March 2026, and quarters Q4 2025 and Q1 2026;
  • six comparison cards: Stock value, Entrées totales (Total inbound), Sorties totales (Total outbound), Valeur commandes (Order value), Service rate, Alertes critiques (Critical alerts), with the difference as a percentage or Stable;
  • the curve Évolution de la valeur du stock — comparaison (Stock value trend — comparison), with 15 points per period;
  • the chart Mouvements par secteur (Movements by sector), with the Total, Inbound and Outbound buttons;
  • Top produits — mouvements comparés (Top products — compared movements);
  • the table Performance fournisseurs — comparaison périodes (Supplier performance — period comparison), showing on-time delivery and orders for each period, with their differences;
  • a Synthèse comparative (Comparison summary) box (stock value, movements, service level).
• Performance par secteur (Performance by sector): overall indicators, one card per sector with its Score santé (Health score), Stock value, Taux service (Service rate) and Couverture (Coverage), the charts Valeur du stock par secteur (Stock value by sector) and Taux de service par secteur (Service rate by sector, target 95%), then the Classement détaillé des secteurs (Detailed sector ranking), sorted by health score.

Common tasks

Compare two periods

1. Open the Comparaison périodes (Period comparison) tab.
2. Choose Période A (référence) (Period A, reference), then Période B (comparaison) (Period B, comparison).
3. Read the cards: the difference is green when the change is favourable, red otherwise.
4. Check the summary box at the bottom of the page.

Analyse movements by sector

1. In the Mouvements par secteur (Movements by sector) chart, click Total, Inbound or Outbound.
2. Compare the two bars for each sector (period A and period B).

Identify sectors to watch

1. Open the Performance par secteur (Performance by sector) tab.
2. Look for sectors whose service level is below the 95% target.
3. Check the detailed ranking for turnover, coverage, alerts and the top product.

Good to know

• For Alertes critiques (Critical alerts), a decrease is considered favourable.
• When a sector is selected, only its figures are shown in both tabs.
• The figures on this page are demo examples. They do not come from your data yet.
• Choosing a site has no effect on the figures shown.

Master data

Sites

Menu : Master data › Sites · Included from the Starter plan

What this module is for

This module brings together all your operating locations: warehouses, stores, depots, virtual sites and logistics zones. You create your sites here and track their stock, capacity, licence and sync status. You also choose the site you work on in the rest of the application.

What you see on screen

• Top indicators: Active sites (out of the total number of sites), Total products (all sites combined), Total value (stock value) and Sync errors.
• Active site banner: when a site is selected, it appears at the top with its region and number of products, and a Deselect button.
• Filter bar: the Search a site... search box (by name or region), the All, Active and Inactive buttons, and two icons to switch between card view and table view.
• Table view (default): columns Site, Type, Manager, Products, Stock value, Capacity, Licence, Sync, Status and Context. The table footer shows the number of sites displayed and the current sort.
• Card view: one card per site with its products, stock value, a Capacity gauge, its sync status and its number of users.
• The Comparison table and New site buttons at the top right.

Common tasks

Create a site

1. Click New site.
2. Enter the Site name (required).
3. Fill in Manager, Address, Region and Capacité (unités) (Capacity (units)).
4. Choose the Site type (Warehouse, Store, Depot, Virtual, Logistics zone) and the Sector.
5. Confirm with Save. The site appears straight away in the site selector.

Choose the site you work on

1. In the table or on a card, click Select next to the site.
2. The site becomes the Active site in global context and appears in the top banner.
3. To go back to all sites, click Deselect.

View a site's details

1. Click a row or a card: a summary opens (sector, region, users, address, Last sync, Storage capacity).
2. Click Ouvrir le détail du site (Open site details) to see the full record.
3. The record shows the Capacity used and four indicators: References, Unités en stock (Units in stock), Stock value and Transfers in progress (with the number that are late).
4. Browse the Stock du site (Site stock), Transferts entrants (Incoming transfers), Transferts sortants (Outgoing transfers) and Mouvements (Movements) tabs.

Create a transfer from a site

1. In the site record, click Créer un transfert (Create a transfer).
2. The form opens with this site as the origin; only products available at this site are offered.
3. Once the transfer is created, the Transferts sortants (Outgoing transfers) tab appears.

Good to know

• Click a column header (Site, Manager, Products, Stock value, Capacity) to sort; click again to reverse the order.
• In a site record, the capacity gauge turns orange above 70% and red above 90%.
• The Stock du site (Site stock) tab offers the All, À réapprovisionner (To reorder: low stock or stockout) and Saines (Healthy) filters, with the min and max thresholds and the expiry date of each item.
• The Mouvements (Movements) tab shows the site's last 40 movements.
• The Alerts button in the record shows the site's number of alerts and opens the alert centre; the Gérer les transferts (Manage transfers) link opens the transfers module.
• Licence: Active, Expiring soon or Inactive. Sync: Synced, Sync error or Offline.

Multi-site comparison

Menu : Master data › Multi-site comparison · Included from the Business plan

What this module is for

The multi-site comparison puts your active sites side by side. It helps managers spot the busiest site, the one that serves its customers best, and those that pile up stock alerts. Only sites with an active status are compared.

What you see on screen

• Header: the title Tableau comparatif multi-sites (Multi-site comparison table), the number of active sites and a back arrow to the site list.
• Indicator strip: Meilleure valeur stock (Best stock value), Meilleur taux de service (Best service level), Alertes stock totales (Total stock alerts, all sites combined) and Précision moyenne (Average accuracy).
• Comparaison par métrique (Comparison by metric): a bar chart, one colour per site, with a metric selector.
• Radar multi-dimensionnel (Multi-dimensional radar): each site's performance on five axes (Stock value, Remplissage (Fill rate), Taux service (Service level), Précision (Accuracy), Turnover), brought to the same scale.
• Utilisation de la capacité (Capacity usage): one gauge per site, showing the units stored against total capacity.
• Alertes & Statuts par site (Alerts & statuses by site): for each site, the number of critical and high alerts, or OK if there are none, plus a score.
• Matrice de comparaison complète (Full comparison matrix): a table with the columns Site, Region, Products, Stock value, Capacity, Alerts, Taux service (Service level), Précision (Accuracy), Turnover and Performance.

Common tasks

Compare your sites on one indicator

1. In Comparaison par métrique (Comparison by metric), click the indicator you want: Stock value, Products, Capacité % (Capacity %), Taux service % (Service level %), Précision stock % (Stock accuracy %) or Rotation stock (Stock turnover).
2. The chart updates.
3. Hover over a bar to see the full site name and its value; the other sites fade out.

Spot the sites to watch

1. Look at Alertes & Statuts par site (Alerts & statuses by site).
2. The labels Licence bientôt (Licence soon) and Sync erreur (Sync error) flag a site whose licence is about to expire or that no longer syncs.
3. For details, go back to the site list with the back arrow.

Read the full matrix

1. Scroll down to the Matrice de comparaison complète (Full comparison matrix).
2. Go through the indicators row by row.
3. Look at the Taux service (Service level) column: it comes with the label Bon (Good), Moyen (Average) or Faible (Low).

Good to know

• Capacity gauges turn orange above 75% and red above 90%.
• Taux service (Service level): Bon (Good) from 95%, Moyen (Average) from 88%, Faible (Low) below that.
• The score in the alerts block is the average of the service level and the accuracy. The Performance in the matrix also takes turnover into account.
• Alerts come from the stock thresholds of each item (see the Stock module).
• If no site is active, the page invites you to create one with the Voir les sites (View sites) button.

Business sectors

Menu : Master data › Business sectors · Included from the Business plan

What this module is for

A business sector (retail, pharmacy, industry, food service…) groups together common management rules. This module lets you set, for each sector, the management units, the default product family, the rules to follow and the alert thresholds. It also gives you a view of performance by sector.

What you see on screen

• Header: the Sector management title, the application's current sector (marked active) and the Change sector button.
• Three tabs: Configuration, Thresholds & alerts and Performance.
• Configuration tab: one card per sector with the Capacity used, the number of Sites and Products, the Management rules, the Units and the Famille par défaut (Default family). Each card offers View details, Edit and Thresholds. Below, the Custom fields by sector table (columns Sector, Valuation, Custom fields, Sites / Products).
• Thresholds & alerts tab: one block per sector with six number fields and a Save button.
• Performance tab: one card per sector with Stock value, Service level, Turnover, Sites, Stockouts and Low stock, a Taux de service vs objectif (Service level vs target) bar and the capacity used.

Common tasks

Edit a sector's units, family and rules

1. In the Configuration tab, click Edit on the sector card. From View details, the Modifier unités et règles (Edit units and rules) button opens the same window.
2. Enter the Famille de produits par défaut (Default product family): it pre-fills the family of new references.
3. In Management units, type a unit and click Add, or click one of the Suggestions. Remove a unit with its cross.
4. To reuse the units of another sector, choose it under Dupliquer les unités d'un autre secteur (Duplicate units from another sector), then click Copier les unités (Copy units). Units already present are not duplicated.
5. In Management rules, enter a rule and click Add, or choose one of the Courantes (Common) rules (lot traceability, FIFO, monthly stocktake…).
6. Confirm with Save.

Set a sector's thresholds

1. Open the Thresholds & alerts tab, or click Thresholds on the sector card.
2. Fill in Min stock, Alert threshold, Critical threshold, Reorder point, Max stock and Service target %.
3. Click Save in the sector's block. The note Saved appears.

Track a sector's performance

1. Open the Performance tab.
2. Compare the Service level with the target: the bar shows Target reached or the number of points below it.

Good to know

• The application's current sector is not chosen here: the Change sector button and the Settings › Configuration link open the settings.
• A sector must keep at least one management unit: otherwise, the Save button stays greyed out.
• A sector's units are immediately available in the stock and catalogue forms.
• In the Performance tab, the service level is shown in green when the target is reached, in orange up to 5 points below, and in red beyond that.
• A sector's capacity used is the sum of the capacity of the sites linked to it.

Multi-sector

Menu : Master data › Multi-sector · Included from the Business plan

What this module is for

The multi-sector view compares two business sectors side by side: stock value, service level, alerts, orders and movements. It is designed for managers who run several activities and want to know which one is performing best.

What you see on screen

• Header: the Vue multi-secteurs (Multi-sector view) title and the Gérer les secteurs (Manage sectors) button.
• Two selectors, Secteur A (Sector A) and Secteur B (Sector B). Each one shows the number of products, the number of sites and a Score out of 100.
• Four tabs: KPIs clés (Key KPIs), État des stocks (Stock status), Mouvements (Movements) and Radar.
• Key KPIs tab: four head-to-head cards (Stock value, Service level, Alertes critiques (Critical alerts), Commandes en cours (Orders in progress)), then a detailed table, line by line, with the percentage gap between the two sectors (Δ column).
• Stock status tab: the Répartition des statuts de stock (Stock status breakdown) chart (Normal, Low stock, Stockout, Overstock), the Détail par secteur (Breakdown by sector) as percentage bars, and the top five products of each sector.
• Movements tab: the Comparaison des mouvements (Movement comparison) chart (products, alerts, movements, orders) and, for each sector, the share of Inbound, Outbound and Transfers, with the Total mouvements (Total movements).
• Radar tab: the Profil de performance global (Overall performance profile) on five axes scored from 0 to 10, the Synthèse comparative (Comparative summary) and the overall score of each sector.

Common tasks

Compare two sectors

1. Choose a sector in the Secteur A (Sector A) list.
2. Choose another sector in the Secteur B (Sector B) list.
3. Read the cards in the KPIs clés (Key KPIs) tab: the better value is shown in the colour of the winning sector.

Analyse stock status

1. Open the État des stocks (Stock status) tab.
2. Compare the number of items in Low stock and Stockout for each sector.
3. Check the product list under each sector: a dot flags products with an alert.

Read the summary

1. Open the Radar tab.
2. In the Synthèse comparative (Comparative summary), each criterion (Valeur de stock (Stock value), Service level, Santé des stocks (Stock health), Activité (Activity)) shows the leading sector.
3. The sector that scores at least 50 out of 100 is marked En tête (Leading).

Good to know

• The score splits 100 points between the two sectors: 25 points for each criterion won (service level, critical alerts, stock value, movement volume).
• For alerts, stockouts, low stock and pending orders, the lowest value is considered the best.
• The Service level is the share of available products (normal stock or overstock) out of the total.
• On the radar, the Alertes (inv) (Alerts (inv.)) axis is 10 when the sector has no alerts.
• If you choose the same sector on both sides, a message asks you to select two different ones.

Catalogue

Menu : Master data › Catalogue · Included from the Starter plan

What this module is for

The catalogue holds all your product references: name, category, supplier, price, storage site and alert thresholds. You create and edit your references here, organise them with tags, and see their stock level at a glance.

What you see on screen

• En-tête (Header): the title Product Catalog, the number of products listed and displayed, the Nouvelle référence (New reference) and Gérer les tags (Manage tags) buttons, the sort options (Name, Stock, Value, Status) and two icons to switch between card view and list view.
• Recherche (Search): Rechercher par nom, référence... (Search by name, reference...)
• Filtres par statut (Status filters), each with a counter: All, Out of stock, Low stock, Normal, Overstock.
• Filtres par catégorie (Category filters): one button per category in the catalogue.
• Filtres par tag (Tag filters) (Tags :), with the number of products per tag.
• Vue en cartes (Card view): unit price, stock value, stock and minimum threshold for each product.
• Vue en liste (List view): columns Reference, Product, Category, Site, Current stock, Min, Prix U. (Unit price), Value and Status.

Common tasks

Create a reference

1. Click Nouvelle référence (New reference).
2. Fill in Reference, Nom du produit (Product name) and Category (required). You can choose an existing category or type a new one.
3. If needed, complete Supplier, Référence fournisseur (Supplier reference), Site de stockage (Storage site), Unit, Prix unitaire (Unit price), Lot number, Date de péremption (Expiry date), Description and Photo du produit (URL) (Product photo, URL).
4. In Stock et seuils d'alerte (Stock and alert thresholds), enter Current stock, Seuil minimum (Minimum threshold) and Stock maximum (Maximum stock).
5. Confirm with Créer la référence (Create reference).

View or edit a reference

1. Click a card or a row: the product details open (stock level, stock value, supplier, thresholds, turnover rate, last movement, lot, expiry date).
2. Click Modifier la référence (Edit reference).
3. Correct the fields, then click Mettre à jour (Update).

Organise your products with tags

1. Click Gérer les tags (Manage tags), then the Tags tab.
2. Type a name in Nom du tag… (Tag name…), and choose a colour and an icon.
3. Click Créer le tag (Create tag). The icons next to each tag let you edit or delete it.
4. To assign a tag, open a product's details and click the tags you want in Tags du produit (Product tags).
5. Click Enregistrer les tags (Save tags). The label Saved confirms the change.

Good to know

• The status is calculated automatically: Out of stock when stock is zero, Low stock below the minimum threshold, Overstock above the maximum stock, and Normal otherwise.
• A reference below its minimum threshold triggers a low-stock alert in the notification bell.
• Sorting by Status puts out-of-stock items first. Sorting by Stock and Value goes from largest to smallest.
• The Catégories (Categories) tab in Gérer les tags (Manage tags) lists the categories and their number of references. A category updates as soon as a product changes category.
• The photo you enter appears on the product's button at the point of sale.
• If no product matches, click Reset filters.

Stock

Stock

Menu : Stock › Stock · Included from the Starter plan

What this module is for

Stock management is the heart of the application. Here you record inbound and outbound movements and transfers, follow the history of every movement, handle threshold and expiry alerts, and carry out your stocktakes with automatic stock adjustment.

What you see on screen

• Header: the Stock entry, Stock exit and Transfer buttons.
• Active context: if a sector or a site is selected, a banner reminds you of it. The whole page then shows only its items and movements.
• Indicators: Valeur totale stock (Total stock value: purchase price × quantity), References, Ruptures de stock (Stockouts, with the number of low stocks) and Alertes actives (Active alerts: thresholds and expiry dates).
• Four tabs: Products, Historique (History), Alerts and Inventory.
• Products tab: the Référence, désignation, site... (Reference, product name, site...) search box and the table (Reference, Product name, Category, Site, Current stock, Min threshold, Value, N° lot (Lot no.), Péremption (Expiry), Status).

Common tasks

Record an inbound or outbound movement

1. Click Stock entry or Stock exit.
2. Choose the Product: its site and current stock appear.
3. Enter the Quantity. The Stock après opération (Stock after operation) is calculated straight away.
4. Check the Lot number (taken from the product record) and enter a Motif (Reason).
5. Confirm with Enregistrer l'entrée (Save entry) or Enregistrer la sortie (Save exit).

Transfer stock to another site

1. Click Transfer.
2. Choose the Product, then the Origin site and the Destination site.
3. Enter the Quantity and a Motif (Reason).
4. Confirm with Enregistrer le transfert (Save transfer).

Handle an alert

1. Open the Alerts tab. Alerts are sorted from most to least serious.
2. Read the level (Critique (Critical), Élevé (High), Moyen (Medium), Faible (Low)) and the details (stock, threshold, expiry date).
3. Click Reorder, Déstocker (Reduce stock) or Sortir / ajuster (Remove / adjust): the movement form opens with the product already selected.

View and export the history

1. Open the Historique (History) tab.
2. Filter by type (Entry, Exit, Transfer, Adjustment) and by site, or click Réinitialiser (Reset).
3. Click CSV or PDF to export the filtered movements.

Carry out a stocktake

1. Open the Inventory tab. The Sélection du périmètre (Scope selection) step appears.
2. Choose the Site, the Category and the Opérateur responsable (Responsible operator).
3. Click Démarrer le comptage (Start counting).
4. At the Saisie des quantités (Quantity entry) step, enter the Qté comptée (Counted qty) for each item: the Écart (Variance) and the Valeur écart (Variance value) are calculated.
5. Click Générer le rapport (Generate report), then fill in the Justification (Explanation) for the variances.
6. Click Valider & ajuster le stock (Validate & adjust stock), then Confirmer les ajustements (Confirm adjustments).

Good to know

• An item's status is calculated from its thresholds: Stockout at zero, Low stock below the minimum threshold, Overstock above the maximum, Normal otherwise. In the table, stock shows in red at zero and in orange below the minimum threshold.
• Alert levels: a stockout is Critique (Critical). A low stock is Élevé (High) if it falls to half the threshold or less, Moyen (Medium) otherwise. An overstock is Faible (Low).
• An expiry alert appears 45 days before the date; it becomes Élevé (High) at 15 days.
• The minimum and maximum thresholds are set on each item's record, in the Catalogue.
• Stock never goes below zero: if you remove more than the available stock, it is set back to zero. So check the Stock après opération (Stock after operation) before you confirm.
• The stocktake report shows the Références comptées (Items counted), the Écarts détectés (Variances found), the Impact valeur (Value impact) and the Compliance rate. Each line is marked Conforme (Compliant), Excédent (Surplus) or Manquant (Missing).
• The Historique des inventaires (Stocktake history) in the first step lists validated stocktakes, with their variances and value impact.

Transfers

Menu : Stock › Transfers · Included from the Starter plan

What this module is for

This module organises moving goods from one site to another, with an approval workflow in several steps. Stock at the origin site goes down at shipment, and stock at the destination site goes up at reception. Each step is recorded, and the team can exchange messages on each transfer.

What you see on screen

• Header: the title Inter-site transfers and the New transfer button.
• Indicators: Active (including drafts), In transit, Valeur en transit (Value in transit: transfers approved and on the way) and Urgents (Urgent, with the number delivered late).
• Three tabs: En cours (In progress), Historique (History) and Flux inter-sites (Inter-site flows).
• Filters (En cours (In progress) and Historique (History) tabs): the site, the status (Received or Cancelled, in the history), the Overdue button and Réinitialiser (Reset).
• En cours (In progress) tab: one card per transfer with its reference, status, product, departure and arrival sites, and the Urgent or Overdue labels.
• Historique (History) tab: the table of received or cancelled transfers (Reference, Product, Quantity, De (From), Vers (To), Status, Date demande (Request date), Delivery date, Value).
• Flux inter-sites (Inter-site flows) tab: the value and number of movements per route, then, for each site, what is Entrant (Incoming), Sortant (Outgoing) and the net balance.

Common tasks

Create a transfer

1. Click New transfer.
2. Choose the Référence à transférer (Reference to transfer). The Site d'origine (Origin site) and the quantity Disponible sur ce site (Available at this site) are displayed.
3. Choose the Site de destination (Destination site) and enter the Quantity.
4. Set the Priorité (Priority) (Normal or Urgent), the Date d'arrivée prévue (Expected arrival date) and the Motif (Reason).
5. Confirm with Créer le brouillon (Create draft).

Move a transfer forward

1. Click the transfer card. Its record opens on the Aperçu (Overview) tab.
2. Under Action suivante (Next action), add a note on the step if needed.
3. Click the button offered:
   • Soumettre pour validation (Submit for approval) (draft);
   • Valider le transfert (Approve transfer) (pending);
   • Expédier — sortie de stock (Ship — stock exit) (approved): stock at the origin site goes down;
   • Confirmer la réception (Confirm reception) (in transit): stock at the destination site goes up.

Cancel a transfer

1. In the transfer record, click Cancel.
2. Enter the Motif d'annulation… (Cancellation reason…).
3. Confirm. If the goods had already left, the quantity is returned to the origin site's stock.

Talk with the team

1. In the transfer record, open the Messages tab.
2. Write your message, using @ to mention a colleague.
3. The message is visible to the whole team with access to the transfer.

Good to know

• The steps follow this order: Draft, Pending, Approved, In transit, Received.
• A pending, approved or in-transit transfer is Overdue as soon as its expected arrival date has passed. The number of days late is shown on its card.
• A received or cancelled transfer can no longer be changed; it moves to the Historique (History) tab.
• The Historique (History) section of the record shows each step with its date and note.
• Inter-site flows only count transfers that are approved, in transit or received.
• You can also create a transfer from a site's record, in the Sites module.

Stocktakes

Menu : Stock › Stocktakes · Included from the Essential plan

What this module is for

This module helps you plan stocktakes at your sites: when they take place, who is in charge and how long they should last. You can then track their progress. It is designed for site managers and stock managers who organise counting campaigns.

What you see on screen

• Header: the Planification des Inventaires (Stocktake planning) title and the Planifier un inventaire (Schedule a stocktake) button.
• Indicators: Inventaires planifiés (Scheduled stocktakes), En cours (In progress), Terminés (Completed) (with the number of products checked and the completion rate) and Overdue.
• Progression globale (Overall progress) for the year: a completion bar and the number of stocktakes Planifiés (Scheduled), En cours (In progress), Terminés (Completed), Overdue and Reportés (Postponed).
• Two views: Liste des tâches (Task list) and Vue calendrier (Calendar view).
• Liste des tâches (Task list): the Rechercher site ou responsable… (Search site or owner…) search box, the All, Planifiés (Scheduled), En cours (In progress), Terminés (Completed) and Overdue filters, then one card per stocktake (site, priority, dates, owner, estimated hours, progress and discrepancies found).
• Vue calendrier (Calendar view): a monthly calendar where coloured dots mark the days with stocktakes, next to the task list.

Common tasks

Schedule a stocktake

1. Click Planifier un inventaire (Schedule a stocktake).
2. Choose the Site from your active sites.
3. Fill in Date début (Start date) and Date fin (End date).
4. Enter the Responsable assigné (Assigned owner). If you leave it empty, the site manager is used.
5. Choose the Priorité (Priority) (Haute (High), Moyenne (Medium), Basse (Low)) and the Durée estimée (h) (Estimated duration (h)).
6. Add Notes if needed (500 characters maximum).
7. Confirm with Planifier (Schedule).

Update the status of a stocktake

1. On the stocktake card, click Gérer (Manage).
2. Under Changer le statut (Change status), click Planifié (Scheduled), En cours (In progress), Terminé (Completed) or Reporté (Postponed).
3. The message Statut mis à jour avec succès (Status updated successfully) confirms the change.

View the details of a stocktake

1. Click Détails (Details) on the card.
2. Read the Notes, the number of Produits à inventorier (Products to count), the Durée estimée (Estimated duration) and the Équipe assignée (Assigned team).

Find the stocktakes for a given date

1. Open the Vue calendrier (Calendar view).
2. Change month with the arrows.
3. Click a day marked with a dot: the list now shows only that day's stocktakes.
4. Click Effacer le filtre (Clear filter) to see all stocktakes again.

Good to know

• Calendar and badge colours: blue for Planifié (Scheduled), orange for En cours (In progress), green for Terminé (Completed), red for Overdue, grey for Reporté (Postponed).
• The completion rate is the share of completed stocktakes out of all stocktakes.
• This module is for organising stocktakes. Counting and stock adjustment are done in the Inventory tab of the Stock module.

Purchasing

Purchase orders

Menu : Purchasing › Purchase orders · Included from the Starter plan

What this module is for

This module brings together your supplier orders, from entry to receipt. Each receipt you record automatically adds the received quantities to the stock of the delivery site. It is designed for buyers, stock managers and site managers.

What you see on screen

• The New order button, at the top right.
• Four indicators: Commandes totales (Total orders), En cours (In progress, receipt expected), Valeur commandée (Ordered value, excluding cancelled orders) and Fournisseurs actifs (Active suppliers).
• Four tabs: Orders, Suppliers, KPIs fournisseurs (Supplier KPIs) and Planning livraisons (Delivery schedule).
• In Orders: a search bar (number, supplier or site) and one card per order showing its status, amount, delivery date, items and a progress bar for partial receipts.

Common tasks

Create a supplier order

1. Click New order.
2. Choose the Supplier (required) and, if needed, the Site de livraison (Delivery site).
3. Enter the Date de commande (Order date) and the Date de livraison prévue (Expected delivery date).
4. Optionally add Tags (for example Urgent, Récurrent (Recurring), Sous contrat (Under contract)).
5. For each item, choose the Référence produit (Product reference): the unit price fills in and the Current stock is displayed. Adjust the Qty and the Prix unitaire (Unit price).
6. Click Ajouter un article (Add an item) to add another line. The cross removes a line.
7. Add Notes if needed, then click Valider la commande (Confirm order).

Receive a delivery

1. On the order card, click Réceptionner (Receive). The button is also available in the order details.
2. At the top, you see the Unités commandées (Units ordered), the Déjà reçues (Already received) and the Restant à recevoir (Remaining to receive).
3. For each item, enter the quantity in Reçu maintenant (Received now). You can also enter the Lot number and the Péremption (Expiry) date.
4. To receive everything at once, click Tout recevoir (Receive all).
5. A box tells you whether this is a Réception totale (Full reception) or a Partial reception, and what will remain to be received.
6. Click Valider la réception (Confirm reception).
7. Check the summary, then click Confirmer et mettre à jour (Confirm and update). To correct a quantity, click ← Edit.

A stock entry is then created for the delivery site, with the lot and expiry date you entered. A message confirms the number of units added to stock.

Edit or cancel an order

1. Click the order card to open its details.
2. Click Edit, change the information, then click Mettre à jour (Update).
3. To cancel it, click Cancel, then Oui, annuler la commande (Yes, cancel the order).

Reschedule a delivery

1. Open the Planning livraisons (Delivery schedule) tab.
2. Drag an order in the calendar to another day.
3. Click a day to see the deliveries planned. The Prochaines livraisons (Upcoming deliveries) list shows the deliveries to come.

Good to know

• The possible statuses are Ordered, Confirmed, Reçu partiel (Partially received), Received and Cancelled.
• Only orders awaiting receipt can be received, edited or cancelled.
• You cannot receive more than the remaining quantity of an item.
• Cancelling an order does not remove quantities already received from stock.
• The Suppliers tab shows each supplier with its rating, lead time, payment terms and contract. Click a supplier to see its Volume cumulé (Cumulative volume) and its Dernières commandes (Latest orders).
• The KPIs fournisseurs (Supplier KPIs) tab calculates the Taux de conformité moyen (Average compliance rate, orders received in full), the Délai moyen de livraison (Average delivery time), delays, partial receipts and the Volume mensuel (6 mois) (Monthly volume, 6 months) of each supplier.

Suppliers

Menu : Purchasing › Suppliers · Included from the Starter plan

What this module is for

This module ranks your suppliers with an automatic score. The score is based on punctuality, service level and quality. It helps buyers spot the best partners and the ones to watch.

What you see on screen

• Four indicators: Score moyen (Average score, out of 100), Ponctualité moy. (Avg. punctuality), Service level and Volume total (Total volume) with the number of orders.
• A search bar, Rechercher un fournisseur... (Search a supplier...).
• A sector filter (All industries by default).
• A sort menu: Trier par score (Sort by score), Trier par ponctualité (Sort by punctuality), Trier par taux de service (Sort by service level) or Trier par nb commandes (Sort by number of orders).
• A table with the columns Rang (Rank), Supplier, Score global (Overall score), Ponctualité (Punctuality), Service, Cmdes (Orders), Volume and Contract.
• A legend below the table that explains how the score is calculated and the colour thresholds.

Common tasks

Compare your suppliers

1. Choose a criterion in the sort menu. The best supplier appears first.
2. Filter by sector or type a name to narrow the list.
3. Read the Score global (Overall score): the bar, the level (Excellent, Bon (Good), Moyen (Average), Faible (Low)) and the trend in points.

View a supplier's details

1. Click the supplier's row.
2. The Tendance 6 mois (6-month trend) area shows a monthly chart. Switch between Ponctualité (Punctuality) and Service.
3. The Métriques détaillées (Detailed metrics) area shows the Délai promis (Promised lead time) and the actual lead time, the Commandes en retard (Late orders), the Annulations (Cancellations), the Taux de défauts (Defect rate), the Valeur commandée (Ordered value), the Payment terms and the Contract.
4. The Analyse qualitative (Qualitative analysis) area lists strengths and weaknesses, and the supplier's contact.
5. Click the row again to close the details.

Reset the search

1. If no supplier matches, click Reset filters.

Good to know

• The score is weighted as follows: punctuality 40%, service level 35%, defects 15%, contract 10%.
• The level thresholds are: Excellent from 90, Bon (Good) from 75, Moyen (Average) from 60, Faible (Low) below.
• Punctuality shows in green from 90%, orange from 80%, red below.
• Service level shows in green from 95%, orange from 85%, red below.
• A supplier only appears once it has orders.
• This module is for viewing only: you cannot make changes from this screen.

Procurement

Menu : Purchasing › Procurement · Included from the Business plan

What this module is for

This module gives you purchase suggestions. They are calculated from current stock, consumption and supplier lead times. It helps buyers and stock managers know what to order, how much and by what date.

What you see on screen

• Top right, two shortcuts: Orders and Suppliers.
• Four clickable cards: Critique (Critical) (order immediately), Priorité haute (High priority) (order this week), À planifier (To plan) (2 to 4 weeks ahead) and Budget estimé (Estimated budget).
• A Produit, fournisseur... (Product, supplier...) search box, priority buttons (All, Critique (Critical), Élevée (High), Moyenne (Medium), Faible (Low)) and an All industries filter.
• The list of suggestions. Each one shows the product, the Current stock with a gauge of days remaining, the Supplier and the suggested quantity (Suggestion).
• At the bottom, the number of suggestions displayed and the Budget total estimé (Total estimated budget).

Common tasks

Spot urgent purchases

1. Click the Critique (Critical) or Priorité haute (High priority) card to filter the list.
2. For each product, read the gauge of days of stock remaining and the daily consumption.
3. Read the Commander avant le (Order before) date and the Réception prévue (Expected delivery).
4. The grey line under each suggestion explains the reason for the recommendation.

Mark a suggestion as ordered

1. Click Commander (Order) on the right of the suggestion.
2. The suggestion then shows the Ordered badge.

Handle several suggestions at once

1. Tick the box to the left of the products you want.
2. A bar shows the number of selected products and the estimated budget.
3. Click Créer les commandes (Create orders). To untick everything, click Deselect.

Good to know

• The possible priorities are Critique (Critical), Élevée (High), Moyenne (Medium) and Faible (Low).
• The stock gauge is red when the remaining stock covers less than the delivery lead time. It is orange up to twice that lead time, and green beyond.
• The consumption trend is shown as ↑ hausse (↑ rising), ↓ baisse (↓ falling) or — stable (— stable).
• The Ordered badge does not create a supplier order. To actually place the order, use the Orders shortcut.
• The À planifier (To plan) card counts medium and low priorities. However, clicking it only shows medium priorities.

Tenders

Menu : Purchasing › Tenders · Included from the Business plan

What this module is for

This module tracks your calls for tenders, from publication to contract award. It compares supplier bids using a score weighted by criterion. It is designed for buyers and purchasing managers.

What you see on screen

• The Nouvel appel d'offres (New call for tenders) button, at the top right.
• Six indicators: Total AO (Total tenders), Publiés (Published), En évaluation (Under evaluation), Attribués (Awarded), Budget total (Total budget) and Économies moy. (Avg. savings)
• A Rechercher un appel d'offres... (Search a call for tenders...) search and status buttons: All, Draft, Released, En évaluation (Under evaluation), Attribué (Awarded) and Cancelled.
• One card per call for tenders. It shows the reference, status, title, department, owner, Budget estimé (Estimated budget) and keywords. It also shows the number of Réponses (Responses), the remaining Délai (Time left), the Lauréat (Winner) or the Meilleur score (Best score), and the Scores des offres (Bid scores) of the top three suppliers.

Common tasks

Find a call for tenders

1. Type a title or reference in the search bar.
2. Click a status to filter the list.
3. If nothing appears, click Réinitialiser (Reset).

Compare the bids received

1. Click the call for tenders card.
2. The Vue d'ensemble (Overview) tab shows the Budget estimé (Estimated budget), the Date limite (Deadline), the Réponses reçues (Responses received), the Jours restants (Days left), the Description and the Classement des offres (Bid ranking).
3. The Comparaison (Comparison) tab shows one card per supplier. Each card shows its score out of 100, the score for each criterion, the Prix total (Total price), the Livraison (Delivery), the + Points forts (+ Strengths) and the - Points faibles (- Weaknesses).
4. Below these cards, a table cross-references each Criterion and its Poids (Weight) with each supplier's score. The last line gives the Score total pondéré (Weighted total score).
5. The Critères (Criteria) tab shows the description and weight of each criterion, as well as the Total des pondérations (Total weighting).

Award the contract

1. Open a call for tenders with the En évaluation (Under evaluation) status.
2. Click Attribuer le marché (Award contract).
3. The contract automatically goes to the bid with the best total score.
4. The window closes and the call for tenders moves to the Attribué (Awarded) status.

Good to know

• The statuses of a call for tenders are Draft, Released, En évaluation (Under evaluation), Attribué (Awarded), Cancelled and Clôturé (Closed).
• A response can be Soumis (Submitted), Pending, Disqualifié (Disqualified), Lauréat (Winner) or 2ème (2nd).
• The Délai (Time left) shows Auj. (Today) on the deadline day, then Clôturé (Closed) once it has passed.
• In the details window, the Jours restants (Days left) appear in red when the deadline is 7 days away or less.
• The Attribuer le marché (Award contract) button only appears for calls for tenders that are En évaluation (Under evaluation).

Sales & customers

Invoicing

Menu : Sales & customers › Invoicing · Included from the Starter plan

What this module is for

Invoicing covers the whole sales and financial cycle: invoices, quotes, payments, reminders, credit notes, VAT and cash flow. It is designed for accountants, salespeople and site managers. Sales documents are generated from customer orders.

What you see on screen

• Top right: the number of synchronised orders and the Settings button.
• The tabs, arranged in three groups: Ventes (Sales), Analyse (Analysis) and Purchasing. A red badge flags items that need attention.
• On the sales tabs, four indicators: Chiffre d'affaires encaissé (Revenue collected), En attente de paiement (Awaiting payment), Factures en retard (Overdue invoices) and Devis en cours (Open quotes).

Sales group

• Documents: the list of invoices, quotes, delivery notes, purchase orders and credit notes. You can filter by period (Tout (All), Mois (Month), Trimestre (Quarter), Année (Year)), by type and by status. A summary shows the Total facturé TTC (Total invoiced incl. VAT), the Encaissé (Collected) and the Reste à encaisser (Outstanding).
• Clients: each client's outstanding balance, the Balance âgée des encours (Aged receivables) chart (from Non échu (Not due) to 90 jours et plus (90 days and over)) and the clients who are late.
• Paiements (Payments): confirmed receipts, which you can filter by period and payment method.
• Relances (Reminders): the Factures en retard (Overdue invoices), Historique des relances (Reminder history) and Règles automatiques (Automatic rules) sub-tabs.
• Remises & Tarifs (Discounts & Pricing): Remises clients (Client discounts), Tarifs par catégorie (Prices by category) and Remises volume (Volume discounts).
• Devis interactifs (Interactive quotes): tracking of sent quotes (views, reminders, signature) and their conversion into invoices.
• Contrats (Contracts): subscription contracts, with the MRR (HT) (MRR excl. VAT), the ARR (HT) (ARR excl. VAT) and the contracts that Expirent dans 60 j (Expire within 60 days).
• Retours & Avoirs (Returns & Credit notes): return requests, from Demande reçue (Request received) to Avoir émis (Credit note issued), with their accounting impact.
• SAV & Réclamations (After-sales & Complaints): customer tickets, with their priority, status and deadline tracking.

Analysis group

• Dashboard: monthly revenue, collection rate, aged receivables and top clients, over 3, 6 or 12 months.
• Rapports multi-sites (Multi-site reports): a consolidated view by site, with a period comparison and Excel and PDF exports.
• TVA & Comptabilité (VAT & Accounting): Déclarations TVA (VAT returns), Export comptable (Accounting export) and Taux & règles (Rates & rules) by sector.
• Prévision trésorerie (Cash flow forecast): expected receipts and payments over 30, 60 or 90 days.

Purchasing group

• Suppliers: purchase invoices, the supplier list and statistics.
• BC Automatiques (Automatic POs): stock alerts, purchase order proposals and replenishment rules.

Common tasks

Create an invoice

1. In the Documents tab, click Nouvelle facture (New invoice). For a quote, click Quotes.
2. Choose the client in Client * (Client *). Their usual discount is applied automatically.
3. Fill in the Date d'émission (Issue date), the Date d'échéance (Due date) and the Mode de paiement (Payment method).
4. Click Ajouter un produit (Add a product), then search for the item by name or reference.
5. Adjust the quantity, price, discount and VAT of each line.
6. Confirm with Valider & Envoyer (Confirm & Send), or click Enregistrer brouillon (Save draft).

Send a document or record a deposit

1. Click a document in the list to open it.
2. Click Email, choose a Modèle de message (Message template), then click Envoyer (Send).
3. For a partial payment, click Acomptes (Deposits), then Enregistrer un paiement (Record a payment).
4. Click PDF to download the document.

Send a reminder to a late client

1. Open the Relances (Reminders) tab, then the Factures en retard (Overdue invoices) sub-tab.
2. Click Envoyer relance (Send reminder) on the invoice concerned.

Good to know

• The totals in the document list are recalculated each time you change the period or a filter.
• In Paiements (Payments), the Exporter en CSV (Export to CSV) button exports the filtered list.
• In Prévision trésorerie (Cash flow forecast), you can export with Exporter le prévisionnel PDF (Export forecast to PDF) and Exporter en CSV (Export to CSV). The running total starts from zero: no bank balance is taken into account.
• In Contrats (Contracts), the Générer facture (Generate invoice), Renouveler la licence (Renew licence) and Renouveler et facturer (Renew and invoice) buttons act on your clients' licences.
• The Settings button lets you set up your company, document Numérotation (Numbering), Coordonnées bancaires (Bank details) and the Legal notice printed on PDFs.

Quotes

Menu : Sales & customers › Quotes · Included from the Starter plan

What this module is for

Quote management lets you prepare your sales proposals, track when the customer views them, collect the signature and turn an accepted quote into an invoice. It is designed for salespeople and sales managers.

What you see on screen

• Five indicators at the top: Total devis (Total quotes), Signés (Signed), Pending, Valeur pipeline (Pipeline value) and Taux conversion (Conversion rate).
• A search box Rechercher un devis ou client... (Search a quote or customer...).
• Status filters: All, Brouillons (Drafts), Envoyés (Sent), Consultés (Viewed), Signés (Signed), Convertis (Converted) and Expirés (Expired).
• The list of quotes. Each card shows the number, status, customer, salesperson, site, amount including tax and expiry date. The number of views and the Dernière consultation (Last viewed) date appear once the customer has opened the quote.
• The Nouveau devis (New quote) button, at the top right.

Common tasks

Create a quote

1. Click Nouveau devis (New quote).
2. Fill in the Client * (Customer) and, if needed, the Email, Phone and Address.
3. Enter the Prestation / produit * (Service / product).
4. Enter the Qty, the P.U. HT (Unit price excl. tax), the TVA % (VAT %) and the Validité (j) (Validity, days).
5. Check the Total TTC estimé (Estimated total incl. tax).
6. Confirm with Créer le devis (Create quote). The quote is created as a draft and its record opens.

View a quote

1. Click a card in the list.
2. The record shows the customer, dates, salesperson, Remise globale (Overall discount), lines and totals (Sous-total HT (Subtotal excl. tax), TVA (VAT), Total TTC (Total incl. tax)).
3. The Suivi en temps réel (Real-time tracking) panel shows the history: creation, sending, views, reminders, signature, conversion.
4. The Statistics block shows the Vues (Views), the Validité (Validity) and the Remise accordée (Discount granted).
5. Click the back arrow to return to the list.

Send the customer a reminder

1. Open a quote with the Envoyé (Sent) status.
2. Click Relancer (Send reminder). The reminder is added to the tracking.

Get a quote signed

1. Open a quote that is Envoyé (Sent) or Consulté (Viewed).
2. Click Signer (Sign).
3. Enter the Nom complet du signataire * (Signatory's full name).
4. Click in the Zone de signature (Signature area) to add the signature.
5. Confirm with Signer le devis (Sign quote).

Convert a quote into an invoice

1. Open a quote with the Signé (Signed) status.
2. Click Convertir en facture (Convert to invoice).
3. Confirm with Convertir (Convert). The invoice number then appears on the record and in the list.

Good to know

• A red Expire dans …j ! (Expires in … days!) badge flags sent or viewed quotes that expire within three days.
• The Valeur pipeline (Pipeline value) adds up sent, viewed and signed quotes.
• The Taux conversion (Conversion rate) compares signed or converted quotes with all quotes that have left draft status.
• The Lien d'acceptation client (Customer acceptance link) block shows the address to send to the customer, with a Copy button.
• A signed quote shows the note Signé électroniquement (Electronically signed), with the signatory's name, the date and the time.

Sales targets

Menu : Sales & customers › Sales targets · Included from the Business plan

What this module is for

This module lets you track how well each salesperson and each sector meets their sales targets, as well as their field activity. It is designed for sales managers and site management. It is a read-only screen: you cannot enter targets here.

What you see on screen

• At the top right, the period selector: Monthly, Trimestriel (Quarterly) or All. If a business sector is selected, its name appears next to it and the data is limited to that sector.
• Four tabs: Vue globale (Overall view), Par commercial (By salesperson), Par secteur (By sector) and Activité (Activity).
• Vue globale (Overall view): four indicators (CA total réalisé (Total revenue achieved), Taux d'atteinte global (Overall achievement rate), Objectifs dépassés (Targets exceeded), À risque / manqués (At risk / missed)) and the Atteinte des objectifs — Vue d'ensemble (Target achievement — Overview) chart, which compares the Objectif (Target) and the Réalisé (Achieved) of each salesperson.
• Par commercial (By salesperson): one card per salesperson, with a progress ring, their status, the period, then the CA réalisé (Revenue achieved), the Orders, the Nvx clients (New customers) and the Marge (Margin), each compared with its target.
• Par secteur (By sector): one card per sector, with the CA réalisé (Revenue achieved), the Objectif (Target), the Orders, the Top performer and a progress bar.
• Activité (Activity): the feed of recent sales actions (Appel (Call), RDV (Meeting), Email, Quotes, Commande (Order), Visite (Visit)), with the customer, the amount if any and the date.

Common tasks

See how the team is doing

1. Choose the period at the top right.
2. Stay on the Vue globale (Overall view) tab.
3. Read the Taux d'atteinte global (Overall achievement rate) and the number of salespeople À risque / manqués (At risk / missed).

View a salesperson's details

1. Open the Par commercial (By salesperson) tab.
2. Click the salesperson's card.
3. The profile shows three rings: CA réalisé / objectif (Revenue achieved / target), Commandes / objectif (Orders / target) and Nouveaux clients / objectif (New customers / target).
4. The Activités récentes (Recent activities) section lists their latest actions.
5. Click the back arrow to return to the list.

Compare sectors

1. Open the Par secteur (By sector) tab.
2. Compare the progress bars and the percentage shown under each card.

Good to know

• Each target has a status: En bonne voie (On track, blue), À risque (At risk, orange), Dépassé (Exceeded, green) or Manqué (Missed, red). The colour of the rings and bars follows this status.
• The Marge (Margin) is shown in green when it reaches the target, and in red otherwise.
• In the activity feed, a thumbs-up means a positive outcome and a thumbs-down a negative outcome.
• The Vue globale (Overall view) chart only shows monthly targets.

Objectives per rep

Menu : Sales & customers › Objectives per rep · Included from the Business plan

What this module is for

This module tracks the individual targets of each salesperson: revenue, visits, quotes, conversion and new customers. It also offers coaching messages and an action plan for each person. It is designed for sales team managers.

What you see on screen

• A row of seven team indicators: CA équipe (Team revenue), Objectif CA (Revenue target), Taux atteinte (Achievement rate), Objectifs atteints (Targets reached), À risque (At risk), Manqués (Missed) and Score coaching (Coaching score).
• A progress bar for the team's revenue, with the amount achieved and the target.
• The Export and Définir objectifs (Set targets) buttons, at the top right.
• Three tabs:
  • Vue équipe (Team view): the month's Classement équipe (Team ranking), sorted by revenue. It shows the Commercial (Salesperson), their Zone (Area), the CA réalisé (Revenue achieved), the Objectif (Target), the Taux (Rate), the Visites (Visits), the Conversion, the Score coaching (Coaching score) and the Status.
  • Objectifs individuels (Individual targets): one card per salesperson with their revenue bar and their Visites (Visits), Quotes, Convers. (Conversion) and Coaching. Status filters are available.
  • Coaching automatique (Automatic coaching): unread messages, grouped by salesperson.

Common tasks

View a salesperson's profile

1. Click a line in the ranking or a card in the Objectifs individuels (Individual targets) tab.
2. The profile opens with their status, period, area and coaching score.
3. Go through the four tabs of the profile:
   • Objectifs (Targets): revenue compared with the target and with the previous year (N-1 (Previous year)), the Visites terrain (Field visits), the Devis émis (Quotes issued), the Taux de conversion (%) (Conversion rate, %), the Nouveaux clients (New customers), the Points forts (Strengths) and the Axes d'amélioration (Areas for improvement).
   • Hebdo (Weekly): week-by-week details (Objectif CA (Revenue target), Réalisé (Achieved), Taux (Rate), Visites (Visits), Quotes, Signés (Signed)) and the Évolution hebdomadaire CA (Weekly revenue trend) chart.
   • Coaching: the score out of 100 and the messages (Conseil (Tip), Alerte (Alert), Félicitations (Congratulations), Action requise (Action required)).
   • Plan d'action (Action plan): the numbered list of actions planned for the period.
4. Close the profile with the cross or by clicking outside it.

Handle coaching messages

1. Open the salesperson's profile, then the Coaching tab. The number of unread messages appears in brackets.
2. Read the message. A red dot marks an unread message.
3. Click Marquer comme lu (Mark as read).

Spot salespeople who are struggling

1. Open the Objectifs individuels (Individual targets) tab.
2. Click the À risque (At risk) or Objectif manqué (Target missed) filter.

Good to know

• Possible statuses: Dans les clous (On track), À risque (At risk), Target reached, Objectif manqué (Target missed) and Pending.
• Percentages are shown in green from 100%, in orange between 80 and 99%, and in red below 80%.
• The coaching score is green from 80, orange between 60 and 79, and red below 60.
• The top three in the ranking are marked with a medal.
• On individual cards, a red badge shows the number of unread coaching messages.

Customer CRM

Menu : Sales & customers › Customer CRM · Included from the Business plan

What this module is for

The CRM centralises your prospects and clients: where they are in the sales cycle, the value of open deals, past interactions and each contact's level of interest. It is designed for sales staff and their managers.

What you see on screen

• The Nouveau contact (New contact) button, at the top right. If a business sector is selected, its name appears next to it.
• Eight indicators: Prospects, Leads chauds (Hot leads), Taux conversion (Conversion rate), Valeur moy. (Avg. value), Pipeline total (Total pipeline), Gagnés/mois (Won/month), Perdus/mois (Lost/month) and Cycle moyen (Average cycle).
• Four tabs:
  • Pipeline: six summary cards (Leads, Qualifiés (Qualified), Proposition (Proposal), Négociation (Negotiation), Gagnés (Won), Perdus (Lost)) with the number of contacts and the total value. Below them, a column board shows open deals, from Leads to Négociation (Negotiation).
  • Contacts & Prospects: the full list, with search and filters.
  • Historique (History): all interactions (Appel (Call), Email, Réunion (Meeting), Demo, Quotes, Note, Visite (Visit)).
  • Scoring: prospects grouped into Chaud (Hot), Tiède (Warm) and Froid (Cold), then the Détail des scores par prospect (Score details by prospect).

Common tasks

Add a contact

1. Click Nouveau contact (New contact).
2. Fill in the Prénom (First name) and Name (required).
3. Complete the Entreprise (Company), Role, Assigné à (Assigned to), Email and Phone fields.
4. Choose the Status and the Score.
5. Enter the Valeur (€) (Value, €) and the Probabilité de signature (%) (Signing probability, %).
6. Confirm with Créer le contact (Create contact).

Search for a contact

1. Open the Contacts & Prospects tab.
2. Type a name or company in Rechercher un contact... (Search for a contact...).
3. Narrow down with the Tous les statuts (All statuses) and Tous les scores (All scores) lists.

View a contact record

1. Click a contact, from the pipeline, the list or the scoring tab.
2. The record shows the Email, Phone, Valeur estimée (Estimated value), Probabilité (Probability), Source, Assigné à (Assigned to), Tags and Notes.
3. The Prochaine action (Next action) and the Historique des interactions (Interaction history) appear at the bottom of the record.
4. Close the record with the cross or by clicking outside it.

See the contacts at a pipeline stage

1. In the Pipeline tab, click a summary card, for example Négociation (Negotiation).
2. The Contacts & Prospects tab opens, filtered on that stage.

Good to know

• The Pipeline total (Total pipeline) adds up the estimated value of contacts at the Lead, Qualifié (Qualified), Proposition (Proposal) and Négociation (Negotiation) stages.
• The Taux conversion (Conversion rate) compares deals won with all closed deals, won or lost.
• On each pipeline card, the bar shows the signing probability. The icon (flame, sun or snowflake) shows the score.
• In the Historique (History), a green dot marks a positive outcome and a red dot a negative one. The planned Suivi (Follow-up) date appears when there is one.
• When a business sector is selected, the lists show only that sector's contacts.

Customer contracts

Menu : Sales & customers › Customer contracts · Included from the Business plan

What this module is for

This module brings together the contracts signed with your clients: maintenance, service, supply, licence, partnership or framework agreement. It helps you track their deadlines, milestones and renewals, and warns you before they expire. It is designed for sales and administrative managers.

What you see on screen

• An orange alertes actives (active alerts) banner when contracts need your attention. Each alert offers a Voir contrat (View contract) link.
• Seven indicators: Total contrats (Total contracts), Actifs (Active), Expiring soon, Expirés (Expired), Brouillons (Drafts), Total value and MRR (monthly recurring revenue).
• A filter bar: the search box Rechercher client, référence... (Search client, reference...) and the lists Tous les statuts (All statuses) and Tous les types (All types). The number of contracts shown appears on the right.
• A grid of cards, one per contract. Each card shows the client, the reference, the status, the type, the days remaining, a bar showing elapsed time, the total value, the monthly value, the manager and the renewal method.
• At the bottom, the Calendrier des renouvellements automatiques (Automatic renewal calendar), sorted by date.

Common tasks

Find a contract

1. Type the client name or the reference in the search box.
2. Narrow down by status (Active, Expiring soon, Expired, Draft, Suspendu (Suspended), Renouvelé (Renewed)).
3. Narrow down by type (Fourniture (Supply), Maintenance, Service, Accord-cadre (Framework agreement), License, Partenariat (Partnership)).

View a contract's details

1. Click the contract card, or Voir contrat (View contract) in the alert banner.
2. Go through the four tabs of the contract:
   • Vue d'ensemble (Overview): the Total value, the Monthly value, the Renouvellement (Renewal) method, the Niveau SLA (SLA level), the Durée du contrat (Contract term) (Start date, Fin (End), Préavis (Notice period)), the Conditions (Terms), the Description and the Notes internes (Internal notes).
   • Jalons (Milestones): the contract steps, marked Fait (Done) or À venir (Upcoming), with their amount if any.
   • Historique (History): past renewals, with their period and amount.
   • Documents: the files attached to the contract.
3. Close the contract with Close.

Renew a contract

1. Open the contract.
2. Click Renew.
3. The contract is updated and its alerts disappear from the banner.

Good to know

• The days-remaining badge changes colour: grey beyond 90 days, orange between 31 and 90 days, red at 30 days or less. An expired contract shows Expiré il y a …j (Expired … days ago).
• The bar on each card shows how much of the contract has already elapsed. It uses the same colours as the badge.
• In the calendar, the label dans …j (in … days) turns orange when the renewal is less than 90 days away.
• The MRR adds up the monthly value of all contracts.

Promotions

Menu : Sales & customers › Promotions · Included from the Business plan

What this module is for

This module groups your promotions and sales discounts: percentage or fixed-amount discounts, "buy one, get one free" offers, bundles and tiers. You can activate them, track their use and test their effect on an order before placing it. It is designed for sales and marketing managers.

What you see on screen

• The Nouvelle promotion (New promotion) button, top right.
• Four indicators: Promotions actives (Active promotions), Utilisations totales (Total uses), Économies générées (Savings generated) and Règles configurées (Rules configured).
• Four tabs:
  • Règles (Rules): the list of promotions, with filters by status (All, Active, Planifiée (Scheduled), En pause (Paused), Expirée (Expired)) and by type (Tous types (All types), Remise % (% discount), Remise fixe € (Fixed discount €), 1 acheté = 1 offert (Buy 1 get 1 free), Pack groupé (Bundle), Palier de remise (Discount tier)).
  • Applications: the Historique des applications de promotions (Promotion application history), with the Promotion, Client, Document, Date, Montant initial (Initial amount), Remise (Discount), Montant final (Final amount) and Site.
  • Simulateur (Simulator): a discount calculation on a test order.
  • Analytics: the Top promotions par économies générées (Top promotions by savings generated) and breakdowns Par type (By type), Par statut (By status) and as a Résumé global (Overall summary).

Common tasks

Create a promotion

1. Click Nouvelle promotion (New promotion).
2. Enter the Nom de la promotion (Promotion name) and a Description.
3. Choose the Type de remise (Discount type) and enter the Valeur de remise (Discount value).
4. Choose the Déclencheur (Trigger): Toujours applicable (Always applicable), Quantité minimum (Minimum quantity), Montant minimum (Minimum amount), Segment client (Client segment), Période définie (Set period), Première commande (First order) or Combinaison produits (Product combination).
5. Fill in the Date de début (Start date) and, if needed, the Date de fin (optionnel) (End date (optional)) and the Code promo (optionnel) (Promo code (optional)).
6. Confirm with Créer la promotion (Create promotion).

Edit, activate or pause a promotion

1. In the Règles (Rules) tab, find the promotion.
2. To edit it, click the pencil icon, then Mettre à jour (Update).
3. To activate or suspend it, click the switch on the right. Green means active.

Simulate a discount

1. Open the Simulateur (Simulator) tab.
2. Enter the Montant de la commande (€) (Order amount (€)) and the Quantité commandée (Quantity ordered).
3. Choose the Sector and the Type de client (Client type) (Client existant (Existing client) or Nouveau client (New client)).
4. Read the Résultat de simulation (Simulation result): the initial amount, each discount applied and the Montant final (Final amount).
5. The Promotions déclenchées (Promotions triggered) block gives the reason for each discount.

Good to know

• Only active promotions are taken into account by the simulator.
• Promotions are applied in order of priority. Only one non-cumulative promotion can apply. Promotions marked Cumulable (Cumulative) are added to the others.
• Some discounts are capped: the simulator takes this cap into account.
• The simulator shows the Économie totale (Total savings) in euros and as a percentage of the order.
• Each rule shows its number of uses and the amount saved by your clients.

Field dashboard

Menu : Sales & customers › Field dashboard · Included from the Business plan

What this module is for

The field dashboard is the personal space of the travelling sales rep. It brings together the day's schedule, the clients in your area, your results for the month and your latest actions. It is designed for quick checks between two appointments.

What you see on screen

• A green banner at the top: your name, job title, area and current location. Below it, the Progression du jour (Today's progress) shows the number of tasks done, the percentage completed and the tasks remaining.
• Four personal indicators, with a progress bar when a target exists.
• Four tabs: Aujourd'hui (Today), Clients, My KPIs and Activité (Activity).
• A round + button at the bottom right, which opens the quick actions: Appel rapide (Quick call), Nouveau devis (New quote), Check-in visite (Visit check-in) and Note rapide (Quick note).

Common tasks

Follow your schedule for the day

1. Stay on the Aujourd'hui (Today) tab. The title Planning du … (Schedule for …) shows the date.
2. Each task shows its type (Visite (Visit), Appel (Call), Quotes, Demo, Suivi (Follow-up)), the client, the address, the time and the planned duration.
3. A red Priorité haute (High priority) label marks urgent tasks.
4. Click Y aller (Go there) to travel to the client.
5. Once the task is done, click the circle on the left. The task is crossed out and the Progression du jour (Today's progress) updates.
6. Click the circle again to undo.

View a client in your area

1. Open the Clients tab. The list Clients de ma zone (Clients in my area) shows, for each client, their level of interest (Chaud (Hot), Tiède (Warm) or Froid (Cold)), score, sector, the date of the Dernier contact (Last contact) and the next action.
2. Click a client to open their record.
3. The record shows the address, phone, email, any Devis en attente (Pending quote) and the Prochaine action (Next action).
4. Use the Appeler (Call), Quotes or Check-in buttons.
5. Click Retour à la liste (Back to list) to return.

Review your results

1. Open the My KPIs tab.
2. The Objectif mensuel (Monthly target) block compares Réalisé (Actual) revenue with the Objectif (Target), and shows the percentage Atteint (Achieved) and the amount still to achieve.
3. The Évolution mensuelle (Monthly trend) block compares each month with its target.
4. Four counters sum up your activity: Appels passés (Calls made), Visites réalisées (Visits completed), Devis envoyés (Quotes sent) and Commandes signées (Orders signed).

View your recent activity

1. Open the Activité (Activity) tab.
2. The Activité récente (Recent activity) list shows your latest interactions, with the client, outcome, date and any amount.

Good to know

• In My KPIs, a month is shown in green when the target is met, and in orange otherwise.
• Completed tasks stay visible in the schedule, greyed out.
• The bar on each personal indicator shows your progress towards the matching target.

Finance

Department budgets

Menu : Finance › Department budgets · Included from the Business plan

What this module is for

This module tracks each department's budget: planned amount, actual spending, committed spending and year-end forecast. It flags departments at risk of going over budget. It is designed for management, financial controllers and department heads.

What you see on screen

• At the top right, the Export and Nouveau budget (New budget) buttons.
• A red alertes budgétaires (budget alerts) banner. Each alert offers a View details link.
• Five indicators: Budget annuel total (Total annual budget), Dépensé YTD (Spent YTD, since the start of the year), Engagé (Committed), Restant (Remaining) and Taux moyen (Average rate) of consumption.
• The Consommation globale YTD (Overall consumption YTD) bar, which separates Dépensé (Spent), Engagé (Committed) and Disponible (Available).
• Four tabs:
  • Départements (Departments): one card per department, with status filters.
  • Comparaison (Comparison): a table of all departments, with a Total row.
  • Dépenses récentes (Recent expenses): the list of latest expenses, across all departments.
  • Alerts: all alerts, with their date and the department concerned.

Common tasks

Spot departments in difficulty

1. Stay on the Départements (Departments) tab.
2. Click the À risque (At risk) or Dépassement (Overspent) filter.
3. On each card, read the Consommation YTD (Consumption YTD), Dépensé (Spent), Engagé (Committed) and the share of the Budget annuel (Annual budget) already used.
4. At the bottom of the card, compare the Budget annuel (Annual budget) with the forecast (Prév. (Fcst.)). The forecast is shown in red if it exceeds the budget.

View a department's details

1. Click a card, a row in the Comparaison (Comparison) table or View details in an alert.
2. The record shows the manager, headcount and status.
3. Go through the record's three tabs:
   • Vue d'ensemble (Overview): Budget annuel (Annual budget), Alloué YTD (Allocated YTD), Dépensé YTD (Spent YTD), Engagé (Committed), Restant (Remaining), Prévision fin d'année (Year-end forecast), the Consommation YTD (Consumption YTD) bar and the Répartition par catégorie (Breakdown by category) (Personnel (Staff), Équipement (Equipment), Services, Déplacements (Travel), Marketing, Informatique (IT), Formation (Training), Divers (Miscellaneous)).
   • Monthly: for each month, the Alloué (Allocated), Dépensé (Spent), Engagé (Committed) and percentage used.
   • Dépenses (Expenses): the department's recent expenses, with their status.
4. Close the record with the cross or by clicking outside it.

Compare all departments

1. Open the Comparaison (Comparison) tab.
2. The table shows the Budget annuel (Annual budget), Alloué YTD (Allocated YTD), Dépensé YTD (Spent YTD), Engagé (Committed), Restant (Remaining), Taux burn (Burn rate, pace of spending), Prévision EOY (EOY forecast, end of year) and Status.

Good to know

• Budget statuses: Dans les clous (On track), À risque (At risk), Dépassement (Overspent) and Sous-consommé (Underspent).
• Consumption rates are green up to 90%, orange between 91 and 100%, and red above 100%.
• The year-end forecast is shown in red as soon as it exceeds the annual budget, and in green otherwise.
• Each expense has a status: Approuvé (Approved), Pending or Refusé (Rejected).

HR & talent

Human resources

Menu : HR & talent › Human resources · Included from the Business plan

What this module is for

The Human Resources module brings together the day-to-day management of your teams: headcount, attendance, leave requests, the weekly schedule and payslips. It is designed for site managers and the people in charge of HR.

What you see on screen

• En-tête (Header): the title Human Resources, the active sector if there is one, and the number of employees shown.
• Cinq onglets (Five tabs): Vue d'ensemble (Overview), Employés (Employees), Congés (Leave), Planning (Schedule) and Fiches de paie (Payslips). An orange badge on Congés (Leave) shows the number of pending requests.
• Vue d'ensemble (Overview): four indicators (Effectif total (Total headcount), Présents aujourd'hui (Present today, with the number working remotely), Absents (Absent, for leave and sickness), Masse salariale (Payroll, gross monthly)). Below them, Statut des équipes aujourd'hui (Team status today) (Présent (Present), En congé (On leave), Maladie (Sick), Télétravail (Remote work)) and Répartition par département (Breakdown by department).
• Employés (Employees): one record per person with their status, contract (CDI (Permanent), CDD (Fixed-term), Intérim (Temporary), Apprenti (Apprentice)), job title, department, site, start date, Salaire brut (Gross salary), CP restants (Paid leave remaining), RTT restants (RTT days remaining) and email address.
• Congés (Leave): the leave balances of four employees, the filters All, Pending, Approuvées (Approved), Refusées (Rejected), then the list of requests.
• Planning (Schedule): a weekly grid (Monday to Sunday), one row per employee, with a legend Travail (Work), Congé (Leave), Maladie (Sick), Télétravail (Remote work), Formation (Training).
• Fiches de paie (Payslips): a choice of Period, four totals (Masse salariale brute (Gross payroll), Total net versé (Total net paid), Charges patronales (Employer contributions), Coût total employeur (Total employer cost)) and the list of payslips for the month.

Common tasks

Handle a leave request

1. Open the Congés (Leave) tab.
2. Click Pending to show only the requests to handle.
3. Check the leave type, dates, number of days and reason.
4. Click Approuver (Approve) or Refuser (Reject). A message confirms your choice.

Add a slot to the schedule

1. Open the Planning (Schedule) tab.
2. Click Ajouter un créneau (Add a slot).
3. Choose the Employé (Employee) (required field).
4. Fill in the Date, Type, Start date time and Fin (End) time.
5. Add Notes if needed.
6. Confirm with Add.

Approve and send a payslip

1. Open the Fiches de paie (Payslips) tab and choose the Period.
2. Click an employee's row to open the payslip details.
3. If the payslip is in Draft, click Valider (Approve).
4. Once it is Validée (Approved), click Envoyer au salarié (Send to employee).
5. To send all of the month's approved payslips at once, click Envoyer toutes les validées (Send all approved) from the list.

Good to know

• The payslip details show the Salaire brut de base (Basic gross salary), Heures supplémentaires (Overtime), Primes et bonus (Bonuses), Cotisations salariales (Employee contributions), Retenues diverses (Other deductions) and Net à payer (Net pay). The Coût total employeur (Total employer cost) adds up gross pay, bonuses and Cotisations patronales (Employer contributions).
• A payslip goes through three statuses: Draft, Validée (Approved), then Envoyée (Sent).
• Remaining days (paid leave and RTT) are calculated as the year's entitlement minus the days already taken.
• An approved request shows the name of the person who approved it and the date.
• If a sector is active, the overview and the employee list show only that sector's staff.

HR planning

Menu : HR & talent › HR planning · Included from the Business plan

What this module is for

The Planification RH & Compétences (HR & Skills Planning) module helps you track your employees' skills, their training plan and the skills the organisation is missing. It is designed for HR managers and line managers who prepare training needs.

What you see on screen

• Indicateurs du haut (Top indicators):
  • Collaborateurs (Employees), with the number active and in training;
  • Score moyen compétences (Average skills score);
  • Heures de formation (Training hours), compared with the Objectif (Target);
  • Écarts critiques (Critical gaps), with the Budget formation (Training budget) used.
• Quatre onglets (Four tabs): Collaborateurs (Employees), Matrice Compétences (Skills matrix), Plan de Formation (Training plan) and Écarts & Besoins (Gaps & Needs).
• Collaborateurs (Employees): a Rechercher un collaborateur... (Search for an employee...) box, then one card per person with their status (Active, En congé (On leave), Télétravail (Remote work), En formation (In training)), job title, score, training hours against their target, certifications and next training.
• Matrice Compétences (Skills matrix): a table that cross-references each employee with the main skills. The level appears as a coloured dot, explained in the Légende (Legend): Débutant (Beginner), Intermédiaire (Intermediate), Avancé (Advanced), Expert. A dash means the skill is missing.
• Plan de Formation (Training plan): one card per course with its status (Planifiée (Scheduled), En cours (In progress), Terminée (Completed), Annulée (Cancelled)), category, provider, duration, cost, dates and Participants.
• Écarts & Besoins (Gaps & Needs): a red banner sums up the number of critical gaps. One card per missing skill shows its priority (Critique (Critical), Haute (High), Moyenne (Medium)) and the figures Requis (Required), Disponible (Available) and Écart (Gap).

Common tasks

View an employee's profile

1. In the Collaborateurs (Employees) tab, type a name, job title or department in the search box.
2. Click the employee's card.
3. The window shows their Score compétences (Skills score), Formation (Training) hours and Certifications.
4. Go through the Compétences (Skills), Formations (Training) and Certifications tabs. A skill nearing expiry shows "Expire le" (Expires on) followed by the date.
5. Close the window with the cross or by clicking outside it.

Spot skills to strengthen

1. Open the Écarts & Besoins (Gaps & Needs) tab.
2. Start with the Critique (Critical) cards.
3. Compare the number of people Requis (Required) with the number Disponible (Available): green figures represent available people, red ones those who are missing.

Track training progress

1. Open the Plan de Formation (Training plan) tab.
2. For a course En cours (In progress), read the Progression (Progress) bar.
3. For a course marked Terminée (Completed), read the Score moyen (Average score) out of 100.

Good to know

• An employee's training bar turns green when they reach 100% of their target hours. It stays orange from 60% and turns red below that.
• The matrix only shows the first eight skills in the library.
• To manage the training catalogue, enrolments and certificates, use the Training module.

Training

Menu : HR & talent › Training · Included from the Business plan

What this module is for

The Training Management module brings together the catalogue of training sessions, employee registrations, attendance tracking and certificate preparation. It is designed for training managers and HR.

What you see on screen

• Top indicators: Sessions totales (Total sessions), Inscriptions ouvertes (Registrations open), En cours (In progress), Attestations générées (Certificates generated) and Note moyenne (Average rating, out of 5).
• Budget formation annuel (Annual training budget): the amount spent out of the total budget, with the percentage spent and the amount still available.
• Three tabs: Catalogue formations (Training catalogue), Inscriptions (Registrations) and Attestations (Certificates).
• Catalogue formations (Training catalogue): a search, Rechercher une formation... (Search a training...), a format filter (Tous formats (All formats), Présentiel (In person), E-learning, Blended, Webinaire (Webinar)) and a status filter (Tous statuts (All statuses), Inscriptions ouvertes (Registrations open), En cours (In progress), Terminée (Completed), Complet (Full)). Each card shows the format, the status, the Certifiante (Certifying) label where relevant, the category, the trainer, the price per person, the date, the duration, the location, the number of registrations and the rating.
• Inscriptions (Registrations): one row per registration with the employee, the training, the date and the status (Pending, Confirmed, Présent (Present), Absent, Cancelled), and the score if there is one.
• Attestations (Certificates): three counters (Attestations à générer (Certificates to generate), Attestations générées (Certificates generated), Formations suivies (Trainings attended)), then the list of participants present at a certifying training.

Common tasks

View a session

1. In the Catalogue formations (Training catalogue) tab, filter or search for the training (by title or category).
2. Click its card.
3. The top of the window shows the Durée (Duration), the Coût/pers (Cost/person), the Taux remplissage (Fill rate) and the Coût total (Total cost).
4. Browse the tabs:
   • Informations (Information): description, learning objectives, prerequisites, location and dates;
   • Participants: the list of registered participants;
   • Présences & Scores (Attendance & Scores): attendance, score, certificate and feedback for each participant.
5. Click Close.

Generate a certificate

1. Open the session, then the Participants tab. You can also use the Présences & Scores (Attendance & Scores) tab, or click Générer PDF (Generate PDF) in the Attestations (Certificates) tab.
2. For a participant marked Présent (Present) at a certifying training, click Générer attestation (Generate certificate).
3. Check the preview: title, participant name, dates, duration, score, certification and trainer.
4. Click Générer l'attestation PDF (Generate PDF certificate).

Good to know

• A session's fill bar is green, then orange from 80% of places, and red when the session is full.
• In Présences & Scores (Attendance & Scores), the attendance rate shows in green from 80% and the score in green from 70/100.
• Attendance data only appears once the training has started.
• Only participants present at a Certifiante (Certifying) training can receive a certificate.
• The Attestation (Certificate) button in the Inscriptions (Registrations) tab opens the record of the session concerned directly.

Employee portal

Menu : HR & talent › Employee portal · Included from the Business plan

What this module is for

The Employee Portal is each employee's personal space. There you find your payslips, leave balances, training, requests to HR and administrative documents. You can also submit leave requests and HR requests.

What you see on screen

• Bandeau d'accueil (Welcome banner): "Bonjour," (Hello,) followed by your name, job title and department. On the right are your Matricule (Employee ID), your Site and your Contract.
• Six onglets (Six tabs): Home, Fiches de paie (Payslips), Congés (Leave), Training, Demandes RH (HR requests) and Documents.
• Home:
  • company announcements, with the most urgent marked Important;
  • four shortcuts: Demander un congé (Request leave), Télécharger ma fiche de paie (Download my payslip), Faire une demande RH (Make an HR request) and Mes formations (My training);
  • the Soldes de congés (Leave balances) block;
  • the Dernières demandes de congé (Latest leave requests) and Demandes RH récentes (Recent HR requests) blocks, each with a View all link.
• Fiches de paie (Payslips): the most recent Salaire net mensuel (Monthly net salary, with gross pay and employee contributions), then the list of your payslips with a Télécharger (Download) button.
• Congés (Leave): the title Mes congés (My leave), the Nouvelle demande (New request) button, one card per leave type (days remaining, used, total, days pending) and the Historique des demandes (Request history).
• Training: one card per course with its status (Inscrit (Enrolled), Terminé (Completed), Disponible (Available), Recommended), the label Certifiante (Certified) where relevant, the provider, duration, date and your score.
• Demandes RH (HR requests): the title Mes demandes RH (My HR requests), the Nouvelle demande (New request) button and the list of your requests, with their status and the Réponse RH (HR response) when there is one.
• Documents: your documents (contract, amendments, certificates, etc.), with their type, date, size and a Télécharger (Download) button.

Common tasks

Request leave

1. Click Demander un congé (Request leave) on the home tab, or Nouvelle demande (New request) in the Congés (Leave) tab.
2. Choose the Type de congé (Leave type). The list shows the days remaining for each type.
3. Enter the Date de début (Start date) and the Date de fin (End date).
4. Add a Motif (optionnel) (Reason, optional) if needed.
5. Click Envoyer la demande (Send request). The message Demande envoyée ! (Request sent!) confirms it has gone to your manager for approval.

Make an HR request

1. Click Faire une demande RH (Make an HR request) on the home tab, or Nouvelle demande (New request) in the Demandes RH (HR requests) tab.
2. Choose the Type de demande (Request type): Attestation employeur (Employer certificate), Certificat de travail (Certificate of employment), Demande de formation (Training request), Télétravail (Remote work) or Autre demande RH (Other HR request).
3. Describe what you need in Précisions (Details).
4. Click Envoyer (Send). A reply is promised within 48 working hours.

Get a payslip or a document

1. Open the Fiches de paie (Payslips) or Documents tab.
2. Click Télécharger (Download) next to the month or document you want.

Good to know

• The Envoyer (Send) button for an HR request stays greyed out until you choose a request type.
• Leave awaiting approval appears in orange under the label "j en attente" (days pending) in your balances.
• A leave request can be Pending, Approuvé (Approved), Refusé (Rejected) or Cancelled. An HR request can be Pending, En cours (In progress), Traité (Processed) or Refusé (Rejected).
• For a completed, certified course, the Télécharger l'attestation (Download certificate) button appears on its card. For a course marked Disponible (Available) or Recommended, an S'inscrire (Enrol) button is shown.

Administration

Settings

Menu : Administration › Settings · Included from the Starter plan

What this module is for

Paramètres système (System settings) brings together the administration of the application: general configuration, appearance, users, roles, alerts, sectors and the audit log. This module is for the administrators of your organisation.

What you see on screen

• Left menu: eight tabs, each with a short description. Below the menu, a box shows the application version.
• Configuration: a sub-menu with seven sections:
  • Business sector;
  • Formule & modules (Plan & modules);
  • Identité visuelle (Visual identity, the logo);
  • Brand palette;
  • Paramètres applicatifs (Application settings: name, language, currency, time zone);
  • Affichage (Display: density, date format);
  • Sécurité & sessions (Security & sessions: time before sign-out, notifications, summary).
• Brand palette: the logo green, the Gamme dérivée du logo (Range derived from the logo), an Aperçu avant application (Preview before applying) and a Aperçu en direct sur l'application (Live preview on the application) switch.
• Users: the Total, Active, Admins and Pending counters, then three sub-tabs: Users, Invitations and Historique (History).
• Rôles & Accès (Roles & Access): your Forfait actif (Active plan) and two views. Accès par formule (Access by plan) shows the table of modules included in each plan. Rôles utilisateurs (User roles) details the rights of the Administrator, the Manager and the Operator.
• Seuils d'alerte (Alert thresholds): four blocks (Stock alerts, Alertes licences (Licence alerts), Alertes transferts (Transfer alerts), Résumé et rapports automatiques (Summary and automatic reports)), each with its own settings.
• Règles d'alertes (Alert rules): the list of your custom rules with their Condition, Threshold, Fréquence (Frequency) and number of Déclenchements (Triggers).
• Secteurs (Sectors): one card per sector with its units of measure, traceability options and an on/off switch.
• Journal d'audit (Audit log): the Journal des actions récentes (Log of recent actions: action, author, detail, date).

Common tasks

Set up the general configuration

1. Open Configuration and choose a section, for example Paramètres applicatifs (Application settings).
2. Change the settings you need: Langue par défaut (Default language), Devise principale (Main currency), Fuseau horaire (Time zone), Format de date (Date format), logo, and so on.
3. Click Enregistrer la configuration (Save configuration). The message "Configuration enregistrée et appliquée." (Configuration saved and applied.) appears.
4. To go back to the original values, click Réinitialiser (Reset).

Invite a user

1. Open Users, then click Inviter un utilisateur (Invite a user).
2. Enter the Email address.
3. Choose the Rôle à attribuer (Role to assign).
4. Tick the Sites accessibles (Accessible sites) and the Secteurs accessibles (Accessible sectors).
5. Click Envoyer l'invitation (Send invitation).
6. Track the invitation in the Invitations sub-tab. You can Renvoyer (Resend) or Révoquer (Revoke) it.

Create an alert rule

1. Open Règles d'alertes (Alert rules), then click Nouvelle règle (New rule).
2. Enter the Nom de la règle (Rule name, required) and a Description.
3. Choose the Type, the Condition, the Threshold, the Fréquence (Frequency: Real time, Quotidien (Daily), Hebdomadaire (Weekly)) and the Sévérité (Severity).
4. Add Destinataires (Recipients) and select the Sites concernés (Sites concerned).
5. Click Créer la règle (Create rule).

Change the application colour

1. Open Brand palette.
2. Choose a shade with the Pipette (Colour picker), enter its code, or click Redétecter (Detect again).
3. Turn on Aperçu en direct sur l'application (Live preview on the application) to try the colour.
4. Click Appliquer la palette (Apply palette), or Revenir au vert d'origine (Back to the original green).

Good to know

• For an online subscriber account, the plan shown in Formule & modules (Plan & modules) comes from your subscription and cannot be changed here. The message "Formule de votre abonnement SaaS…" (Your SaaS subscription plan…) invites you to contact us.
• Modules not included in your plan stay visible in the menu with a padlock.
• The role limits what a user can do. The plan limits which modules are available.
• An invitation expires after 7 days.
• Only French, English and Arabic are fully translated.
• Alert and error colours do not change with the palette.
• An alert rule can be turned on, turned off, edited (pencil) or deleted (bin, then Confirm).

Document generated on 26/10/2026 — MasterStock-PRO · CBJ-INFOSERVICES.